Secretary / Admin Asst level II

Job Description

Job Description

Description

TeleSolv Consulting is seeking a Secretary / Admin Assistant Level II to support a federal client in the San Francisco, CA area.

The qualified candidate shall have Advanced knowledge and proficiency in Microsoft Office products,including Word, Access, intermediate Excel, and PowerPoint. Excellent communication skills (both written and verbal) with the ability to prepare and make group / executive presentations. Excellent presentation skills. Strong analytical skills. Ability to conduct online research. Resourcefulness, initiative and skill to function in a fast-paced environment. Attention to detail in goal / task accomplishment with minimal supervision. Professionalism and the ability to interact effectively with others. Ability to meet planned and unscheduled deadlines in a timely manner. Able to work independently. All candidate's will be required to undergo a background suitability clearance.

Key Responsibilities :

• Performs a full range of standard and nonstandard administrative and secretarial duties in support of an office. Overall tasks to be performed in each area include (Accomplish other noncritical clerical work as requested)
• Provides administrative support for Federal government agency  performing a combination of various clerical and administrative duties requiring overall knowledge of federal government agency systems, policies and procedures.
• All contractors shall maintain the staff reception office area, greet visitors, and direct them to the appropriate federal government staff personnel. The contractor shall receive and respond to calls from customers, federal government personnel at all levels, and the general public regarding requests for information, building services, federal government services including Freedom of Information Act document gathering. Additionally, the contractor shall schedule appointments, make arrangements for interviews and meetings, and communicate meeting details, including times, participants, and locations, as directed by Federal government management or staff.
• All personnel shall compose routine correspondence.
• Answer all phone calls and email correspondence in a timely manner. Any questions shall be answered in a professional manner and  routed to the appropriate Federal government personnel.
• Manage each District Office calendar schedule and is responsible for oversight of up to three calendars including one (1) for the District Commander and two (2) for Area Commanders. Shall independently determine which matters to handle personally and which ones to refer to other Federal government management and personnel. Responsible for maintaining personnel files and employee records.
• Set up meetings and teleconferences to support the district, which requires the scheduling and set up of conference rooms and arranging and disseminating information regarding  meeting and teleconferences. Prepare materials for meetings and record meeting minutes.

design, organizes and maintain filing system,prepare information required for budget reports.

maintain District training files and provide information as requested.

Required Skills :