Bilingual Spanish / English Administrative Assistant

Schedule :

Monday–Friday : 1 : 00 PM – 6 : 00 PM

Rotating Saturdays : 9 : 00 AM – 5 : 00 PM

No exceptions to schedule

Position Type : Part-Time

We are seeking a Bilingual Administrative Assistant (Spanish / English) to join our outpatient department. The ideal candidate is organized, reliable, detail-oriented, and able to multitask in a fast-paced office setting. Spanish fluency is required , as many of our clients are Spanish-speaking.

Key Responsibilities

Answer and direct incoming phone calls in a professional and courteous manner

Schedule and confirm client appointments, intakes, and follow-ups

Greet clients and visitors, ensuring a welcoming and professional front desk environment

Create and maintain client charts and records (both physical and electronic)

Verify documentation and assist clients with completing intake paperwork

Communicate effectively with clinicians, case managers, and administrative staff

Handle client inquiries and route messages appropriately

Maintain confidentiality and comply with HIPAA and company policies

Perform general administrative duties such as scanning, filing, data entry, and email correspondence

Qualifications

Bilingual (Spanish / English) – required

Previous experience in a front desk, administrative, or medical office setting preferred but not required

Strong communication and organizational skills

Ability to multitask and manage time efficiently in a busy environment

Professional demeanor and excellent customer service skills

Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Suite

Experience working in behavioral health or healthcare settings is a plus