Operations Coordinator, Central America

Operations Coordinator

Reporting to the Regional Operations Manager, the Operations Coordinator serves the needs of G Adventures customers internal and external. Duties will include working with suppliers and the Reservations team using efficient process and actioning any foreseeable problems. You will also need to communicate clearly and efficiently with travelers. Support for the Regional Operations Manager to ensure accuracy of product and flow of operations.

Responsibilities

• Support the Global Sales and Brand teams in information-gathering and logistics related to travelers before arrival.
• Assist in ensuring the G Adventures brand and other client brands are properly represented throughout the region.
• Support product review and new product development.
• Organize all the pre-tour information needed by the travelers : Welcome Letters / Welcome Packages, checking Good to Go, boarding passes, reconfirmation of services in the case they can not be performed by the CEO or there is no CEO associated with the tour.
• Monitoring of incident reports as they come in, communicating with the Reservation and CEO Manager as necessary to determine if follow up is needed, and communicating with appropriate individuals to assist in issue resolution.
• Coordinate with the Regional Operations Leadership team regarding last minute changes, and keep the CEOs and providers informed.
• Through a deep knowledge of the region, assist the reservation Team with solutions when new alternatives are needed to ensure a trip can run according to its itinerary.
• Support the Customer Solutions team for on-tour and post-tour issues, investigating, collaborating and communicating with the stakeholders to manage situations as effectively as possible and bring them to resolution.
• Assist with validations to facilitate vendor reservations in coordination with the reservations team. This includes on-tour and post tour changes where modifications to the system are needed so that invoices match the system when received. Assessment and communication of cancellation fees to Base Camp Ops. Will generally require collaboration with the buying team and negotiation with suppliers.
• In case of Emergency, you might be required to assist outside of regular work hours.
• To contribute to G Adventures performance by displaying a positive, enthusiastic attitude and showing support and involvement in G Adventures initiatives and activities

Requirements Must Have :

Nice to Have :

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