ADMINISTRATIVE ASSISTANT I

Administrative Assistant I - 37001620

This position provides administrative and secretarial support in a variety of technical and professional areas to the Park Manager, Assistant Park Manager and other park staff. Assists in planning, coordinating and implementing all administrative activities involved in park operations. Performs fiscal, purchasing, and budget tracking duties for park. Maintains computerized budget tracking system and reconciles with FLAIR. Provides related budget reports to park manager and district. Assists park manager in the planning and administration of park contracts, use agreements and permits. Processes requisitions, bids, and p-card transactions.

This position assists in planning, coordinating and implementing all administrative activities involved in park operation. Performs assigned fiscal audits, acts as purchasing agent, monitors and tracks park budget, prepares budget reports. Process payment of utility bills, requisitions, and initiate purchase orders through My Florida Market Place. Acts as primary liaison for the Purchasing Card Program System. Maintain work project tracking forms, expenditures for projects and project files. Ensure compliance with all purchasing regulations. Program office equipment, operate personal computer, E-Mail, Internet, multi-lines phone system, two-way radio system. Acts as liaison for assigned personnel and worker's compensation actions. Assist with oversight of toll collectors. Prepare special correspondence and act as property custodian. Assist Park Manager in budget request process.

Responds to oral and written complaints or complimentary letters, makes resolution decisions. Tracking schedules and corresponding with volunteers. Administers concession contracts and monthly inspections. Acts as liaison to park Citizen Support Organization. Answer phones and direct calls to appropriate party or take accurate messages. Act as Office Manager for office operations and insure smooth operation of office procedures. Maintain property and personnel files. Prepares and processes paperwork relating to personnel activities to include leave and attendance, selection and recruitment, employee relations and travel. Assists in assuring park compliance with current division policies, procedures and programs. Oversees and assists in training staff in proper administrative procedures and practices. Provides recommendations to park manager for processes and procedures which will promote efficiency and simplify park administrative functions. Attends meetings and training sessions and represents the Park Manager at meetings with division representatives, other agencies and organizations.

Performs other related duties as required. Knowledge of administrative principles and practices; office procedures and practices; accounting principles and practices; personal computers including use of Windows, Quicken, Email and Internet; data collection. Ability to collect, evaluate, analyze data; file; perform accounting duties; process personnel actions; process purchasing items; perform budget entry; prepare correspondence and administrative reports; handle multiple phone lines and two-way radio system; operate and maintain office equipment; communicate verbally and in writing; coordinate work assignments; maintain effective working relationships with others; follow verbal and written instructions; resolve customer inquiries; assist in formulation of budget preparation. Minimum Qualifications : Valid driver's license. Position of Special Trust Requirement : This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position. Pay : $2,985.36 monthly / $35,824.32 annually.

The Florida Department of Environmental Protection (DEP) is the state's lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida's position as a world leader in protecting natural resources while growing the state's economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

De Leon Springs State Park is a magical place nestled in the town of De Leon Springs, Florida. Not only is the park known for its refreshing 72-degree spring, but it is also home to the iconic Old Sugar Mill Pancake House, where visitors come from all over to enjoy making their own pancakes. The allure does not stop there. De Leon Springs is also rich in history. Our visitor center takes you on a historical adventure beginning with the Mayaca tribe that made their home here 8,000 years ago. Other features are stories about the plantation era in the early 1800s and more recent material describing the attractions era in the 1950s before the Florida Park Service took over operations in 1982.

Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including : Annual and Sick Leave benefits; Nine paid holidays and one Personal Holiday each year; State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; Retirement plan options, including employer contributions; Tuition waivers; Total Compensation Estimator Tool; And more! For a complete list of benefits, visit .

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses : HR_VeteransPreference@dep.state.fl.us or HR_Recruitment@.

The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and / or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.