Grants Coordinator

Grants Coordinator

The Grants Coordinator is pivotal in managing and expanding Youth Guidance's public sector funding. Key responsibilities include providing administrative support for government grants from city, county, state, and federal agencies (80% of the role), coordinating grant reporting, and assisting with proposal development to ensure compliance and optimize funding. The remaining time (less than 20%) supports the External Affairs team with administrative tasks to enhance the organization's fundraising and engagement efforts.

Grant Administration & Reporting

• Maintain a comprehensive calendar of public grant application and reporting deadlines
• Oversee entry of deadlines, files, and reporting metrics of all government, federal, and state grants into Salesforce and other platforms as needed.
• Maintain accurate records of government grant portal credentials for application and reporting purposes
• Collaborate with the Evaluation and Quality Improvement (EQI) team to gather quantitative data and complete funder reports
• Create and maintain reporting infrastructure with program leadership and staff to gather qualitative data for reporting.
• Work with the Finance team to secure financial data and prepare financial reports
• Facilitate and submit required reports and documentation in partnership with program, evaluation, and finance staff.
• Support Compliance Officer with tasks related to program audits and accreditation.
• Maintain a library of agency documents and data necessary for desk audits.
• Assists with research of public grant opportunities on the local, state, county, and federal levels.
• Create and maintain an organized library of agency documents and program Memoranda of Understanding that can be tailored to specific schools and / or districts.
• Monitor progress of funding proposals post-submission to ensure compliance with all required procedures and deadlines.

Grant Prospecting and Writing

Team & Administrative Support

Minimum Qualifications :

Education / Experience / Training

Skills / Abilities :

Core Competencies :

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Benefits

Youth Guidance offers a competitive benefit package for eligible full-time employees including the option to participate in medical, dental, and vision plans as well as short-term disability, life insurance, flex spending accounts, pet insurance, 401k, a wellness program, and more. You may also qualify for Public Service Loan Forgiveness (PSLF).

Work Environment

The Grants Coordinator role operates in a professional office and school environment, involves working with the public, and requires occasional local and national travel. Reasonable accommodations are provided for individuals with disabilities to perform essential job functions.

Our Value