Purchasing Clerk

Job Description

Job Description

Description :

Title : Purchasing Clerk

Reports to : Procurement Manager

Position Type : Full-time, Non-Exempt

Why you'll love it here :

At Los Poblanos, you will discover more than just a job. Join a team that values your contributions, fosters innovation and provides competitive salaries and benefits. Work in one of New Mexico's most inspiring natural and historic settings while taking your career to the next level. Rooted in our mission to preserve this extraordinary property, our core values embrace community, hospi-tality, empathy, excellence, respect and stewardship—driving an unforgettable guest and em-ployee experience. There are many opportunities to learn, grow and lead with the dynamic teams at our award-winning restaurant, boutique inn, serene spa, stunning event spaces and organic farm. Dive into hand-made artisan products at our production facility and retail locations or go behind the bar at our vibrant tasting rooms in downtown Albuquerque and Santa Fe.

Job Summary :

The Purchasing Clerk provides administrative support to the procurement department. This position assists with creating and tracking purchase orders, maintaining records, communicating with vendors, and ensuring the timely and accurate flow of purchasing documentation. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced production environment.

Essential Job Functions :

• Purchase Order Entry : Prepare and issue purchase orders for materials, supplies, and packaging as directed.
• Vendor Communication : Contact vendors to request quotes, confirm pricing, and verify order and shipment details.
• Order Tracking : Monitor open purchase orders and update records with delivery status or changes.
• Invoice & PO Matching : Review vendor invoices, match with corresponding purchase orders and receiving documents, and forward for payment processing.
• Record Maintenance : Maintain organized purchasing files and electronic records for audit and tracking purposes.
• Inventory Support : Assist with monitoring supply levels and report low stock or shortages to the Procurement & Warehouse Manager.
• Data Entry : Enter purchasing data accurately into spreadsheets and inventory management systems.
• Administrative Support : Provide general administrative assistance to the procurement team, including filing, scheduling, and document preparation.
• Communication : Coordinate with warehouse, production, and accounting teams to ensure purchasing information is accurate and up to date.

Requirements :

Preferred :

This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time.