Vendor Onboarding Specialist

Job Description

Job Description

Job Purpose :

The Vendor Onboarding Specialist will focus on vendor research, outreach, and onboarding while also supporting compliance, contract management, and general operations.

Key Responsibilities :

• Vendor Research & Onboarding (Primary) :
• Identify and research vendors using online tools.
• Log vendor data and conduct phone / email outreach.
• Guide vendors through onboarding, documentation, and system uploads.
• Track service coverage, provide updates, and flag completions.
• Compliance & Contract Support (Secondary) :
• Support vendor compliance with client / company standards.
• Educate vendors on requirements and expectations.
• Assist in issuing agreements, amendments, and record tracking.
• Maintain compliance databases and documentation.
• Operations & Project Support :
• Help with RFP submissions and sourcing.
• Provide daily administrative and project support.
• Take on additional tasks as needed.
• Proven experience in administrative coordination or a related role.
• Strong research skills and the ability to identify and evaluate vendors effectively.
• Proficiency with technology, including tools like ChatGPT, Microsoft Copilot, and Google applications.
• Excellent organizational skills with the ability to manage multiple tasks and deadlines.
• Strong problem-solving abilities and a creative approach to addressing challenges.
• Exceptional communication skills, both written and verbal.
• Customer service experience and the ability to maintain effective relationships with vendors and stakeholders.
• Familiarity with facilities coordination and vendor contract management is a plus.