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Customer Service and Operations Specialist
Customer Service and Operations SpecialistPratt Industries • Dundee, MI, US
Customer Service and Operations Specialist

Customer Service and Operations Specialist

Pratt Industries • Dundee, MI, US
29 days ago
Job type
  • Full-time
Job description

Customer Service & Operations Specialist

Are you a seasoned customer service professional with a knack for logistics and a drive for operational excellence? Do you thrive in a dynamic, fast-paced environment where your work directly impacts the success of the business?

Pratt is looking for an experienced and proactive Customer Service & Operations Specialist (formally Customer Service Representative) to be the essential link between our customers, sales team, and manufacturing operations. This isn't just a phone jobyou'll be a key driver of efficiency, customer satisfaction, and continuous business improvement.

Location : [Insert Location Here]

Reports to : Operations Manager

Why Join the Pratt Team? (Pratt Perks)

We value our employees and prove it with industry-leading benefits that start fast :

  • Quick Access to Healthcare : Eligible for insurance benefits within ONE MONTH of hire.
  • Performance Bonus : Eligible for our Gainsharing bonus after just one full month of employment.
  • Secure Your Future : Start with our 401(k) with a partial match after 3 months.
  • Time to Recharge : Start earning PAID vacation days after 6 months.

Role Summary : Beyond the Call Center

As a Customer Service & Operations Specialist, you'll manage the entire order lifecycle and be a central figure in improving the customer experience and driving operational efficiency. You'll move beyond simple order entry to participate in value-added projects that lead to overall business improvement and cost savings.

Key Responsibilities : The Core of the Role

Customer & Sales Support :

  • Serve as the primary point of contact for all customer inquiries, order processing, and complaint resolution.
  • Accurately process and place customer orders on a timely basis, including managing purchase orders.
  • Maintain and update required daily reports and forward essential confirmations (Order Acknowledgements, ASN, and COAs) to customers.
  • Coordinate with accounting for credit form approvals and assist sales personnel with account needs.
  • Maintain accurate and organized customer files.
  • Operational & Logistics Management :

  • Actively manage and maintain inventory levels for all required inventoried items.
  • Oversee the drop trailer program, actively providing recommendations to boost efficiency and reduce costs.
  • Process new product items, which includes collecting the New Item Checklist (NIC) documentation and coordinating the approval meeting.
  • Submit paperwork for tooling orders (cutting die / print plates) to the supporting plant.
  • Coordinate with warehouse supervision to preemptively avoid problems between the warehouse and the customer.
  • Develop strong, working relationships across all warehouse departments / managers and assist other warehouse locations as needed.
  • Candidate Profile : What You Bring

    Essential Qualifications :

  • Education : High school diploma or GED.
  • Experience : Five years of proven experience in a distribution or manufacturing environment.
  • Technical Skills : Demonstrate foundational, practical proficiency with modern business software and data management systems.
  • Technical Acumen : Strong computer literacy with solid skills in MS Office, including Word and Excel, and strong data entry ability.
  • Communication Skills : Excellent communication skillsboth written and verbalwith the ability to write business reports, present before groups, and effectively interpret complex business / performance reports, operating manuals, and training materials.
  • Problem-Solving : Strong reasoning ability to carry out complex instructions and solve a variety of problems where limited information or standardization exists.
  • Mathematical Skills : Ability to compute rates, ratios, percentages, and calculate figures such as discounts, costs, proportions, and volumes.
  • Leadership Attributes : Possess superior time management skills with the ability to manage multiple issues concurrently and demonstrate a professional and confident demeanor.
  • Highly Preferred (The Extras That Makes You Stand Out) :

  • Experience in the agriculture or corrugated container industry.
  • Application knowledge of products and production processes.
  • Familiarity with quality standards (ISO and QS).
  • Performance & Growth

    Your success will be measured by a comprehensive set of metrics that reflect your dual role in customer service and operations :

  • Operating Standards : Meeting or exceeding standards in sales support, quality, cost, safety, customer satisfaction, and productivity.
  • Personal Growth : Developing and achieving annual professional growth goals in collaboration with management.
  • Creativity : Actively participating in advancing the business through new and innovative ideas.
  • Employee Relations : Demonstrating strong motivational techniques, providing positive and constructive feedback, and contributing to a positive work environment.
  • Work Environment

    This role is primarily based in an office setting but requires a comfort level with the manufacturing / distribution environment. You will be exposed to moving equipment, varying seasonal temperatures, and a generally loud noise level while performing duties on the warehouse floor.

    If you're ready to leverage your extensive customer service experience and dive deep into the operational side of a leading manufacturing business, apply today!

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