Facilities and Administration Manager

Job Description

Facilities and Administration Manager

Location : New York City (Hybrid - 4 days in office, ½ day remote Fridays)

Schedule : Monday - Friday, circa 40 hours, flexibility required

Organization Profile : Global consulting and professional services firm

Compensation : $110,000 - $130,000

A leading management-owned professional services organization is seeking an experienced Facilities and Administration Manager to join our corporate headquarters in New York City. This is a key leadership role overseeing administrative and facilities operations while providing direct support to the Chief Administrative Officer.

We are looking for a seasoned, detail-oriented administration leader who thrives in a fast-paced, collaborative environment and is passionate about creating a high-performing, efficient, and well-supported workplace.

Key Responsibilities :

• Oversee a team of 30 administrative professionals, including delegation of tasks, performance evaluations, training, and workload management.
• Support the Chief Administrative Officer with analysis, budgeting, communications, and other strategic initiatives.
• Prepare and edit correspondence, reports, and executive presentations.
• Coordinate and maintain appointment calendars, including internal and external meetings.
• Set up conference rooms and manage meeting logistics, including technology and video conferencing.
• Manage the facilities team and ensure all offices are safe, clean, and fully operational.
• Oversee work orders, maintenance activities, and the smooth functioning of building systems.
• Manage vendor and contractor relationships - scheduling repairs, reviewing invoices, ensuring service quality, and maintaining contract compliance.
• Implement and maintain safety and compliance procedures, coordinate emergency response plans, and ensure adherence to all relevant regulations.

Qualifications :

Benefits :