Senior Administrative Program Coordinator, Department of Medicine

Job Title

Program Coordination Manages and coordinates program activities and timelines. Oversees the preparation and dissemination of program-related documents. Facilitates communication between departments and external stakeholders.

Administrative Support Provides high-level administrative support to the leadership team. Manages schedules, appointments, and bookings for executives. Prepares and processes expense reports and invoices.

Project Management Assists in planning, organizing, and managing projects. Monitors project progress and ensures timely completion. Coordinates cross-departmental collaboration for project success.

Event Coordination Plans and organizes events, meetings, and conferences. Manages logistics, including venue booking and catering arrangements. Ensures events run smoothly and meet organizational objectives.

Compliance and Reporting Ensures compliance with company policies and legal regulations. Prepares and submits regular reports on program activities and outcomes. Maintains accurate records and documentation.

Marginal or Periodic Functions : Research and Data Management Conducts research and manages data related to program activities. Provides insights and recommendations based on data analysis. Training and Development Assists in the onboarding and training of new staff members. Develops training materials and conducts training sessions. Office Management Oversees office supplies and negotiates terms with suppliers. Manages office equipment and ensures proper maintenance. Adheres to internal controls and reporting structure. Performs related duties as required.

Knowledge / Skills / Abilities Effective in managing multiple tasks and priorities. Excellent verbal and written communication abilities. Capable of facilitating clear and effective communication. Proficient in planning, executing, and monitoring projects. Strong ability to manage project timelines and resources. Highly detail-oriented and accurate in work. Ensures precision in documentation and reporting. Effective in identifying and resolving issues. Demonstrates strong analytical and critical thinking abilities.