Senior Executive Assistant

Senior Executive Assistant

ANSER enhances national and homeland security by strengthening public institutions. We provide thought leadership for complex issues through independent analysis, and we deliver practical, useful solutions. ANSER values collaboration, integrity, and initiative and we are client focused in all that we do. Because we were established for the purpose of public service and not for profit, we measure our success in the impact of our service.

ANSER is seeking a Senior Executive Assistant to provide high-level, mission-critical administrative and strategic support to senior leaders within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)) in a fast-paced, complex environment. You will manage daily office operations, complex calendars, travel coordination, public interactions, and correspondence while ensuring executive-level standards of professionalism, accuracy, and confidentiality.

Day-to-day responsibilities include :

• Provide strategic, integrated support to ensure R&E senior leaders are fully prepared for meetings, events, and tasker deadlines.
• Manage complex executive calendars; resolve conflicts; coordinate meetings across DoD, Congress, industry, and academia.
• Prepare daily and weekly read-ahead materials and briefings for senior leaders.
• Plan, schedule, and coordinate logistics for meetings, including security, transportation, and visitor support.
• Serve as front office interface with the public; answer inquiries, greet visitors, and escort high-level officials.
• Draft internal memos, short notes, and formal correspondence; ensure quality and adherence to office standards.
• Track, triage, and monitor incoming communications, requests, and CATMS taskers.
• Maintain office files, records, and document archives consistent with WHS AI-15 and R&E SOPs.
• Process incoming mail and email; route correspondence and maintain office equipment and supplies.
• Support office security administration; process clearance and visit requests; order supplies; maintain a professional workspace.
• Coordinate U.S. and international travel, including itinerary development, DTS authorizations / vouchers, and logistics.
• Prepare trip books and travel materials; ensure timely submission and tracking of all travel vouchers.
• Facilitate country clearances, embassy coordination, protocol requirements, and in-country logistics for international travel.
• Maintain and update travel trackers for all domestic and international travel, including cost estimates and voucher status.
• Provide cross-trained backup coverage for all front office EA functions to ensure seamless operational support.

Required qualifications include :

In compliance with the Americans with Disabilities Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with ANSER, please call 703-416-2000 or e-mail Recruiting@anser.org.