Accounts Payable Specialist

Job Details:

Accounts Payable Specialist - (TEMPORARY - 6 month assignment) NYC Law Firm - $30-35hr

Immediate need for an experience Accounts Payable Specialist to join a prestigious NYC law firm!

Experience with Aderant software is preferred, but not required.

The Accounts Payable Specialist will be a key member of the firm's accounting team, responsible for ensuring timely and accurate processing of invoices while adhering to firm policies and procedures.

Responsibilities:

• Process invoices for legal fees, vendor services, and other expenses, verifying accuracy and completeness of documentation.
• Maintain vendor records, ensuring W-9 and W-8BEN forms are up-to-date for tax purposes.
• Code invoices to the appropriate general ledger accounts and cost centers.
• Communicate with vendors regarding invoices, payments, and any discrepancies.
• Research and resolve discrepancies in invoices or statements.
• Reconcile bank statements and vendor statements.
• Generate reports on accounts payable activity.
• Assist with month-end closing procedures.
• Maintain filing systems for invoices and supporting documentation.
• May participate in establishing and maintaining strong relationships with key vendors.

Qualifications:

• Experience in accounts payable, preferably in a legal environment.
• Strong understanding of accounting principles and practices.
• Proficiency in accounting software - Aderant or similar legal specific software is preferred.
• MUST have strong MS Excel skills (V-look ups / pivot tables)
• Excellent attention to detail and accuracy.
• Ability to prioritize and manage multiple tasks simultaneously.
• Strong communication and interpersonal skills.
• Familiarity with legal billing practices a plus.