The Chubb organization seeks an individual with strong administrative expertise to join us as a full-time administrative / marketing assistant. This role allows the right candidate exposure to three key areas of administration :
- Executive Support
- Corporate Liaison / Communications
- Business Operations
KEY OBJECTIVE :
This role, located in Warren, NJ, will provide the successful candidate the opportunity to perform the executive administrative duties for the New Jersey Branch Manager.
MAJOR DUTIES & RESPONSIBILITIES :
Effectively partner and coordinate closely with the Marketing Manager and Branch Manager.Provide administrative support to the New Jersey Branch.Proactively manage the Branch and Branch Manager’s schedule ensuring that the Branch Manager is aware of priority issues.Effectively engage and collaborate with New Jersey Branch Leaders.Assist with the coordination and management of all logistics related to Branch onsite and offsite meetings, as well as events hosted by and for the NJ Branch.Process expense reports; reconcile and track monthly credit card statements and expenditures in a timely manner.Perform administrative assignments which may require a considerable degree of independent decision making.Create, edit and proofread correspondence.Create and maintain team distribution lists, staff listings, etc.Manage email correspondence including reviewing and responding, filing and forwarding as directed.Manage incoming phone calls and coordinate logistics for visitors including pre-enrollment with Security for building access.Administer programs, special projects, and / or processes as requested.Ideal candidates will possess :
5-7 years of demonstrated competence in executive assistant functionsHigh degree of professionalism and discretion for confidential informationExtensive time and calendar management, gatekeeping and coordination skillsExperience with agency code management is a plusFamiliarity with applications such as Survey Monkey, WebEx, Tracker, PAS, PeopleSoft, and / or Concur is a plusProject management experience a plusExceptional organizational skillsSuperior written and verbal communication skillsStrong interpersonal skills to be able to effectively engage with staff and leadersStrong attention to detail and accuracy in process and resultsStrong analytical skills to anticipate business needs both on a routine and a per case basisMastery or strong proficiency of Microsoft Office, especially in preparing presentations in PowerPoint and generating reports from multiple data sources in ExcelStrong independence and can-do attitude to be able to take proactive measures in a fast-paced environmentAt Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religion, age, sex, sexual orientation, transgender, national origin, disability, genetic information, veteran or marital status, or any other characteristic protected by law.
