Administrative Assistant

Administrative Assistant

Job Locations

US-VA-Tysons

Job ID

2025-13294

# of Openings

Category

Administrative / Clerical

Benefit Type

Salaried High Fringe / Full-Time

Overview

Administrative Assistant Position Description

LMI is a mission focused, government consulting firm, dedicated exclusively to advancing the management of the government. We are currently seeking an Administrative Assistant based out of our Tysons, VA headquarters. This role will provide a full range of administrative functions, meeting planning and preparation, travel coordination, invoices and other business processes.

Responsibilities

Responsibilities :

Manages logistics for meetings and events while ensuring a highly detailed level of coordination. Responsibilities include :

• Reserve meeting and conference room space, submit conference center tickets and communicate with the Meeting Services Coordinator.
• Coordinate with security to add guests to Security visitor system and escort upon arrival.
• Coordinate refreshments to include snacks, drinks, and catering from set-up to completion / clean up.
• Coordinate and set up all Audio Visual (AV) needs.
• Ensure all materials are removed following conferences / meetings.
• Assist Vice Presidents with support while they are in the Tysons office to include printing, connecting Microsoft Teams / AV components for hybrid meetings, ordering lunch for working meetings, escorting guests, offering refreshments, and ensuring office is kept in a professional manner.
• Proactively plan for and arrange travel plans to include booking flights that work best for the Vice Presidents schedule, ground transportation (car rentals) and hotel accommodations. Responsible for submitting travel expense authorizations and completing and tracking expense reports for reimbursement after the trip.
• Reconcile corporate credit card statements, coordinate advisor / vendor agreements, submit Purchase Requests, and ensure delivery of Purchase Orders. Process and track invoices for payment with Accounts Payable team.
• Manage a fast-paced work environment with time management, interpersonal and proactivity skills, and by leveraging professional network to streamline communication, and establish relationships with internal departments and external stakeholders.
• The executive assistant should feel very comfortable communicating with the leadership team and other employees.
• Review, proofread, and edit materials to ensure they are grammatically correct, factual, and in approved format.
• Assist the Executive Program Manager with Vice President offsites, to include handling meeting logistics and fielding general queries from Vice President.
• Provide back-up support, when needed, to all LMI Executive Assistants in support of the Senior Leadership Team.
• Extensively use Microsoft Office Suite : create spreadsheets using Excel, prepare and edit PowerPoint presentations, use Word to edit and proofread documents, create name tent cards, etc.

Qualifications

Qualifications :

SECURITY CLEARANCE STATEMENT :

The target salary range for this position is up to $82,000.

The salary range displayed represents the typical salary range for this position and is not a guarantee of compensation. Individual salaries are determined by various factors including, but not limited to location, internal equity, business considerations, client contract requirements, and candidate qualifications, such as education, experience, skills, and security clearances.

Applicants selected for this position could be subject to a government security investigation and will need to meet eligibility requirements for access to classified information. For this position, LMI will only consider applicants with current security clearances or applicants who are eligible for security clearances. Please note that only U.S. Citizens are eligible for a security clearance.

LMI is an Equal Opportunity Employer. LMI is committed to the fair treatment of all and to our policy of providing applicants and employees with equal employment opportunities. LMI recruits, hires, trains, and promotes people without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, disability, age, protected veteran status, citizenship status, genetic information, or any other characteristic protected by applicable federal, state, or local law. If you are a person with a disability needing assistance with the application process, please contact

Colorado Residents : In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

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