Property Coordinator

Property Management Coordinator

Capital Health is the region's leader in providing progressive, quality patient care with significant investments in our exceptional physicians, nurses and staff, as well as advance technology. Capital Health is a five-time Magnet-Recognized health system for nursing excellence and is comprised of 2 hospitals. Capital Health Medical Group is made up of more than 250 physicians and other providers who offer primary and specialty care, as well as hospital-based services, to patients throughout the region.

Capital Health recognizes that attracting the best talent is key to our strategy and success as an organization. As a result, we aim for flexibility in structuring competitive compensation offers to ensure we can attract the best candidates.

The listed minimum pay reflects compensation for a full-time equivalent (1.0 FTE) position. Actual compensation may differ depending on assigned hours and position status (e.g., part-time).

$54,080.00

Position Overview

Supports the day to day functions of the property management division. Acts as the liaison between tenants, landlords and other Capital Health departments for certain property and lease related issues as well as oversees repairs and maintenance of the client property to provide excellent customer service. Works directly with Accounts and Supply Chain to ensure accuracy of financial transactions and provides assistance to customer ledger inquiries.

Minimum Requirements

Education : Associate's degree or equivalent experience; Current Driver's License with an acceptable driving record.

Experience : Three years property coordination experience inclusive of knowledge of commercial property leases, work order systems, property maintenance, and Office Relocations.

Other Credentials : Drivers License

Knowledge and Skills : Knowledge of procurement procedures. Strong attention to detail; Possesses excellent organizational, interpersonal, conflict resolution, and verbal and written communication skills.

Special Training : Proficient with Microsoft Office Suite with an emphasis on Word, Excel and Outlook. Data entry applications.

Mental, Behavioral and Emotional Abilities :

Usual Work Day : 8 Hours

Reporting Relationships

Does this position formally supervise employees? No

Essential Functions

Coordinates and completes repair / request work orders based on information from tenants / Capital Health staff located at various Capital Health locations or based on information gathered from site visits. Maintains request work order logs and quarterly / annual required inspections.

Drafts communication / makes phone calls to Tenants related to lease issues and / or preventive maintenance scheduling, rent collection, move coordination, repair coordination.

Coordinates with outside vendors / contractors to access properties for repair and / or scheduled visits. Places timely orders with vendors / contractors. Reviews accurately invoices for proper charges, resolves invoice and purchase order discrepancies timely with CH Accounts Payable and Supply Chain Management.

Liaisons with appropriate Capital Health departments for ordering / procurement, insurance requirements, security access, Financial / lease / property management database. Maintains list of emergency contact information for each Capital Health site and distribute to appropriate Capital Health Departments.

Maintains appropriate preventative maintenance calendars and tracking critical dates within leases. Schedules quarterly / annual testing for required inspections.

Participates in performance of all necessary functions to facilitate tenant / Capital Health departments "move in" and "move out" procedures as well as relocations and expansions

At the direction of the Project / Property Manager, visits managed properties to perform or assist in performance of management duties as well as office support and on-call emergency response. Participates in Department meetings and other inter-departmental and vendor meetings as needed.

Performs other duties as needed.

Physical Demands and Work Environment

Frequent physical demands include : Sitting, Standing, Walking

Occasional physical demands include : Climbing (e.g., stairs or ladders), Carry objects, Push / Pull, Twisting, Bending, Reaching forward, Reaching overhead, Squat / kneel / crawl, Wrist position deviation, Pinching / fine motor activities, Keyboard use / repetitive motion, Taste or Smell

Continuous physical demands include : Talk or Hear

Lifting Floor to Waist 15 lbs. Lifting Waist Level and Above 10 lbs.

Sensory Requirements include :

Anticipated Occupational Exposure Risks Include the following : N / A

Offers are contingent upon successful completion of our onboarding process and pre-employment physical. Capital Health will require all applicants to have an annual flu vaccine prior to start date, with the exception of individuals with medical and religious exemptions.

Company will never ask candidates for social security numbers or date of birth during application phase. If you are asked for this information online, you may be a target for identity theft.

For benefit eligible roles, in addition to cash compensation, we provide a comprehensive and highly competitive benefits package, with a variety of physical health, retirement and savings, caregiving, emotional wellbeing, transportation, robust PTO plan, overtime to eligible roles, and other benefits, including "elective" benefits employees may select to best fit the needs and personal situations of our diverse workforce.

The pay rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining base salary and / or rate, several factors may be considered including, but not limited to location, years of relevant experience, education, credentials, negotiated contracts, budget, market data, and internal equity. Bonus and / or incentive eligibility are determined by role and level.

The salary applies specifically to the position being advertised and does not include potential bonuses, incentive compensation, differential pay or other forms of compensation, compensation allowance, or benefits health or welfare. Actual total compensation may vary based on factors such as experience, skills, qualifications, and other relevant criteria.