Administrative Assistant

Cw-Administrative Assistant Iii

This is a non-employee contingent worker role providing services for TIAA's family of companies and will be employed by TIAA's preferred 3rd party supplier. As a non-employee cw, perform a variety of moderately complex business planning, support, and project-related duties. Demonstrates an exceptional standard of quality and holds themselves accountable to achieving excellent results.

This role will sit onsite, likely in a hybrid capacity, at the location(s) listed in this posting.

The anticipated term of this engagement will be 12 months. This term could be extended based on company business needs.

The senior administrative assistant provides support to meet the business needs of company executives. Under moderate supervision, this job meets the daily requirements of executives and various other office needs, including operational tasks, organizational duties, and office-wide coordination efforts.

Key responsibilities and duties :

• Serves as primary administrative contact for executives, working across all lines of business and with external agencies to answer questions and resolve administration-related issues.
• Provides support for daily executive operations including meeting arrangements, travel, and expenses.
• Coordinates overall office functioning through inventory checks, space scheduling, event planning, event execution, and paperwork processing.
• Acts as a liaison between executives and internal departments, ensuring effective communication and cohesion.
• Maintains executive calendars, contact lists, and provides ad-hoc support as needed.

Educational requirements :

High school preferred.

Work experience :

No experience required; 2+ years preferred.

Physical requirements :

Sedentary work.

Career level :

3ic.

Desired skills :

Bachelor's degree.

Willingly shares their knowledge and expertise with others to enhance team performance.

Consistently works on projects and special assignments and may be asked to be a subject matter expert.

Actively participates in activities of problem solving, project planning, development, and execution of stated goals and objectives.

Demonstrates the ability to work independently, multi-task, prioritize, and escalate issues to the proper authority when necessary.

May coordinate workflow with team members and has the ability to act as back-up for the senior manager on specific duties.

Organized, detail-oriented, and follows-through.

Able to multi-task and produce in a fast-paced, team-oriented environment.

Excellent oral and written communication skills.

Strong interpersonal and customer service skills.

Start date : 08-dec-2025

End date : 31-dec-2026

Travel required : no

Anticipated posting end date : 2025-11-25

Base pay range : $27.08 / hr - $51.92 / hr

Actual base salary may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.

Equal opportunity :

We are an equal opportunity employer. TIAA does not discriminate against any candidate or employee on the basis of age, race, color, national origin, sex, religion, veteran status, disability, sexual orientation, gender identity, or any other legally protected status.

Our full EEO & non-discrimination statement is on our careers home page.

Accessibility support :

TIAA offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers, including individuals with disabilities.

If you are a U.S. applicant and desire a reasonable accommodation to complete a job application, please use one of the below options to contact our accessibility support team :

Phone : (800) 842-2755

Email : accessibility.support@tiaa.org

Drug and smoking policy :

TIAA maintains a drug-free and smoke / free workplace.

Privacy notices :

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Nondiscrimination & equal opportunity employment :

TIAA is committed to providing equal opportunity across all employment practices and we believe our employees have a right to a diverse and inclusive workplace.