Fairgrounds Administrative Assistant Senior (Closes October 6, 2025)

This position is 32 hours per week. I. Job Purpose : Under the general supervision of the Fairgrounds Manager, the Administrative Assistant Senior performs general receptionist, secretarial, bookkeeping, and event booking and scheduling duties for the Fairgrounds

• Number of Employees Reporting to This Position : 0 II. Duties, Tasks and Responsibilities : Manage the Fairgrounds office, including general reception and clerical functions. Collect, distribute, and respond to mail received as appropriate. Must answer the telephone and in-person questions in a professional and polite manner Maintain a calendar of events for each fairgrounds facility Prepare scheduling, event bookings, promotions and event / service contracts. Perform basic bookkeeping and accounting, including invoicing, receipting, cash Act as Fair Board secretary, which includes taking, transcribing and filing meeting minutes Ability to strictly follow all public meeting laws Prepare monthly reports in a timely, reliable and comprehensive manner Prepare scheduling, vendor bookings, promotions and event / service contracts for annual County Fair Participate in community activities that actively promote the fairgrounds Handling, daily deposits, data entry, reconciliation and balancing, budget preparation and monitoring, and preparing billing and expense claims. III. Skills, Knowledge and Abilities : Must demonstrate a willingness and ability to work with all members of the Fair Board, Crook County employees, and various volunteers Knowledge of clerical and office procedures and methods. Proficiency using computer applications including MS Office, Outlook, Adobe Suite and Canva. Knowledge of general office machines and functions including : calculators, multiline phones, fax machine, copier, data entry, arithmetic operations. Excellent verbal and written communication skills. Ability to gather, organize and manipulate data Ability to effectively communicate and work with employees at all levels of the organization. Ability to effectively communicate with the public in order to address public complaints and concerns. Ability to maintain a clean work environment Ability to sit or stand for long periods of time during the course of the workday IV. Qualifications : High School Graduate and four years’ experience in an office environment, progressively increasing administrative responsibilities OR Associate's Degree and two years’ experience in an office environment, progressively increasing administrative responsibilities Valid Oregon Driver's License. Prior to or on date of hire : Able to complete a thorough employment and / or criminal history check. Able to successfully pass a pre-employment drug test (not required for all positions). Final candidates will be required to provide official proof of college degree and certified transcripts (not required for all positions). V. Position Details : The duties outlined in this job description are not all inclusive and additional duties and tasks will be assigned as required. Work location is Crook County Fairgrounds Fair Labor Standards Classification : Non-Exempt Crook County is an equal opportunity employer This position is ‘at-will’, and either Crook County or the employee may terminate the relationship at any time with or without cause.