ADMINISTRATIVE ASSISTANT 4

ADMINISTRATIVE ASSISTANT 4

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ADMINISTRATIVE ASSISTANT 4

Salary

$2,732.00 - $4,682.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

811-25-029

Department

DOC-Prison Enterprises

Opening Date

11 / 10 / 2025

Closing Date

11 / 17 / 2025 11 : 59 PM Central

Description

Benefits

Questions

About this Job

Louisiana Department of

Public Safety & Corrections –

Corrections Services

www.doc.louisiana.gov

DEPARTMENT OF CORRECTIONS – PRISON ENTERPRISES

Baton Rouge, LA

At the Louisiana Department of Corrections, our mission is to promote public safety and strengthen communities through fair, professional, and responsive corrections services. We are committed to protecting the people of Louisiana with integrity, accountability, and a deep respect for the rights and dignity of all.

This is an opportunity for you to become part of a dedicated team supporting public safety, where professionalism, resilience, and teamwork are essential.

The PE Administrative Assistant 4 is to provide front desk personnel duties at PE Headquarters including but not limited to greeting and assisting visitors and customers, answering and directing phone calls and maintaining payroll data entry.

This position serves as the first point of contact at PE Headquarters offering dynamic and varied interactions with a wide range of people.

An ideal candidate should possess the following competencies :

Accepting Direction : The ability to accept and follow directions from those higher in the chain of command.

Communicating Effectively : The ability to relay information correctly and appropriately to connect people and ideas.

Focusing on Customers : The ability to serve the needs of those who support and / or rely on the services provided.

Why work for DOC? ()

Culture : DOC values and supports employees through numerous recognition programs, creating a sense of community, prioritizing internal promotional opportunities, clear communication, and professional development.

Growth : Professional growth is encouraged at DOC through numerous avenues.

Benefits : DOC offers a generous benefits package including; a defined benefit pension plan, health insurance that is also available post retirement, at least 10 paid holidays, sick and annual leave that rolls over from year to year, paid or time off accrued for hours worked over 40 per week, a deferred compensation plan, a flexible benefits plan, alternate work schedules etc. Alternative work schedules including 4 / 10’sMAYbe an available benefit for certain positions upon meeting the policy requirements.

Please visit our website by clicking here to learn more about DOC () , our facilities, and our mission.

Minimum Qualifications

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION :

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere () .

Job Duties and Other Information

Providing support to PE Headquarters staff by greeting and assisting visitors and customers, answering and directing phone calls and maintaining payroll data entry as well as performing other duties as requested.

Work for Prison Enterprises is an ancillary “Enterprise Fund”, operating entirely on a self-generated revenue with a staff of approximately 67, operating over 30 individual cost centers at 7 correctional facilities across this State, along with a Headquarters location in Baton Rouge. This position is vital in providing essential support to the accounting department.

Position-Specific Details :

Appointment Type : PROBATION, or PROMOTION OF A PERMANENT, CLASSIFIED LOUISIANA STATE EMPLOYEE

Current permanent status classified LA State employees may be required to accept a probational appointment if accepted.

An employee selected for a promotion may be required to serve a trial detail prior to being permanently promoted.

This posting may also be used to fill a vacancy as a temporary job appointment. If filled as a temporary job appointment, should a permanent position become available, the employee may be converted to a probational appointment.

Note regarding the advertised pay range : The maximum amounts listed are the maximum salary amounts a person can make at each level over their career and NOTthe amount we are allowed to pay a new hire.

Other Important Information :

IMPORTANT : In the supplemental questions section,applicants must authorizethe HR Office of DPS&C-Corrections Services to contact prior employers to check references under thePrison Rape Elimination Act (PREA),to be considered for employment, by answering ‘YES’ to the PREA question.

Any degree, certificate, special license, or DD-214 must be verified by official documentation prior to hire.

Any qualifying experience that is based on college credit / college hours should have an accompanying transcript for verification.

This Agency is a Drug Free Workplace.

How to Apply :

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience / education). Resumes will not be acceptedin lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

There is no guarantee that everyone who applies to this posting will be interviewed. The hiring supervisor / manager has 90 days from the closing dateof the announcement to make a hiring decision. Specific information about this job will be provided to you in the interview process, should you be selected.

To view and apply to any of our other postings we currently have available, click HERE.

The Louisiana Department of Public Safety and Corrections - Corrections Services is an Equal Opportunity Employer and does not discriminate based on any non-merit factor including disability.

For further information about this vacancy contact :

Megan Coco

Human Resources Department

HeadquartersPEEmployees@la.gov

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program :

Insurance Coverage More information can be found at

Parental Leave– Up to six weeks paid parental leave

More information can be found

Holidays and Leave – State employees receive the following paid holidays each year :

New Year's Day

Martin Luther King, Jr. Day,

Mardi Gras,

Good Friday,

Memorial Day,

Independence Day,

Labor Day,

Veteran's Day,

Thanksgiving Day and Christmas Day.

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to) :

Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video () to give you more detailed information about their system

Teacher's Retirement System of Louisiana (www.trsl.org),

Louisiana School Employees Retirement System (www.lsers.net), among others

01

Are you currently a permanent classified employee of Louisiana State Government (STATE EMPLOYEE)?

Yes

No

02

If you have previous employment in a community confinement center, jail, lockup or prison, the Prison Rape Elimination Act (PREA) requires Corrections Human Resources to contact those employers prior to hiring any applicant for information on substantiated allegations of sexual abuse or any resignation during a pending investigation of an allegation of sexual abuse. Do you authorize the Human Resources Office of the Department of Public Safety and Corrections, Corrections Services, to contact any of your prior employers, whether listed on your employment application or not, to ascertain information required by the Prison Rape Elimination Act, Part 115 of Title 28 of the Code of Federal Regulations? I understand that prior to any offer of employment by the Department of Public Safety and Corrections that such information must be obtained. IMPORTANT : I also understand that if I do not authorize such contact, I will not be eligible for employment with the Department of Public Safety and Corrections. Should I be appointed from this announcement, I also understand that this authorization will remain valid for the duration of my employment with the Department of Public Safety and Corrections. Questions should be directed to Human Resources as noted in the Supplemental Information section of this job posting.

Yes, I understand. You may contact my employers, past or present.

No. Do not contact my employers, past or present, and DO NOT CONSIDER ME as a candidate for employment.

03

CE : Rate your ability to communicate effectively based on our definition : The ability to relay information correctly and appropriately to connect people and ideas.

1= I have no experience and / or am uncomfortable communicating effectively

2= I have limited experience or require assistance to communicate effectively

3= I can communicate effectively

4= I can communicate effectively and help others improve their communication

04

CE : Explain your rating by providing specific and relevant examples in the box below.

05

FC : Rate your ability to focus on customers based on our definition : The ability to serve the needs of those who support and / or rely on the services provided.

1= I have no experience and / or am uncomfortable focusing on customers

2= I have limited experience or require assistance to focus on customers

3= I can focus on customers

4= I can focus on customers and help others improve their ability to focus on customers

06

FC : Explain your rating by providing specific and relevant examples in the box below.

07

ADi : Rate your ability to accept direction based on our definition : The ability to accept and follow directions from those higher in the chain of command.

1= I have no experience and / or am uncomfortable accepting direction

2= I have limited experience or require assistance to accept direction

3= I can accept direction

4= I can accept directions and help others improve their ability to accept direction

08

ADi : Explain your rating by providing specific and relevant examples in the box below.

09

How did you hear about this position?

Civil Service Website or social media

Recruitment Event

Newspaper Ad

DOC Website

DOC Employee Referral

LinkedIn

Indeed

ZipRecruiter

Glassdoor

Monster

Facebook / Instragram

Twitter

Other

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

Apply

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