Client Transactions Coordinator

Client Transactions Coordinator

As a Client Transactions Coordinator at Newmark, you will be embedded within a dedicated client account team and play a critical role in supporting global real estate portfolio operations. Based in New York City, you will provide tactical and operational support across transactions, occupancy activities, and lease compliance. You'll work directly with the client and Newmark's internal teams to ensure the seamless execution of portfolio tasksfrom documentation and reporting to day-to-day issue resolution. This role is ideal for a detail-oriented and proactive professional who thrives in a dynamic, client-facing environment and is looking to make an impact on a high-profile global account.

Responsibilities

Serve as a primary coordination point for client-assigned tasks associated with real estate transactions, occupancy logistics, and lease compliance across the client's global portfolio.
Support Corporate Real Estate (CRE) professionals with lease documentation, acquisitions, dispositions, estoppel certificates, SNDAs, lease amendments, notices, and related transaction materialsensuring full alignment with client policies.
Maintain accurate project files and database records, ensuring timely entry, filing, and compliance for active transactions and occupancy-related activities.
Coordinate closing and approval packages for transactions globally, working closely with client stakeholders and legal/finance teams.
Track and report on project progress, deliverables, and required documentation; follow up to ensure deadlines are met.
Review and verify monthly portfolio reports and assist in the preparation of performance updates and client-facing dashboards.
Prepare and manage correspondence with landlords and other external stakeholders related to occupancy, lease obligations, and lease administration.
Assist with the resolution of landlord/tenant issues in collaboration with transaction managers, legal teams, and client contacts.
Ensure service consistency and operational excellence across geographies, leveraging Newmark's global platform.

Qualifications

Bachelor's degree preferred or equivalent combination of education and experience.
5 years of experience in real estate, legal, lease administration, or client operations; global or multi-region account experience a plus.
Strong organizational, communication, and project coordination skills.
Experience supporting client teams in a corporate real estate or commercial property environment.
Familiarity with lease documents, estoppels, SNDAs, and other transaction-related instruments.
Proficiency in Microsoft Office (Word, Excel, PowerPoint); comfort with databases and industry platforms (e.g., lease administration or transaction tracking tools).
Ability to manage multiple priorities in a fast-paced, client-centric environment.
Excellent attention to detail, responsiveness, and a proactive approach to problem-solving.
Professional demeanor and ability to work across time zones and with international stakeholders.

The expected base salary for this position ranges from $75,000 to $90,000 annually. The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package (including health, vision, and dental insurance, paid time off and a 401(k) retirement plan with employer matching), this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).

Working Conditions: Normal working conditions with the absence of disagreeable elements.

Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.