Event Coordinator

About the Company

J. Scott Catering is one of the region's premier caterers, proudly serving the Main Line and surrounding areas. Known for our innovative cuisine, exceptional service, and seamless event execution, we bring creativity and precision to every celebration.

About the Role

We are seeking a professional, organized, and detail-oriented Event Coordinator to join our dynamic team. The Event Coordinator is responsible for managing the planning and execution of weddings, corporate functions, and social events from start to finish. This role involves working closely with clients, vendors, and internal teams to ensure every event reflects J. Scott Catering's standards of excellence. The ideal candidate is highly organized, thrives under pressure, and has a passion for creating memorable experiences. This position requires exceptional communication skills, attention to detail, and a hands-on approach to event management.

Responsibilities

• Serve as the primary point of contact for clients throughout the planning and execution process.
• Coordinate all event logistics, including timelines, floor plans, vendor communication, and staffing details.
• Conduct site visits and venue tours with clients and planners.
• Create detailed proposals, event summaries, and timelines to ensure seamless communication across departments.
• Collaborate with culinary, operations, and service teams to ensure all event details are executed to company standards.
• Oversee on-site event setup, execution, and breakdown; troubleshoot issues in real time to maintain smooth operations.
• Maintain accurate client records, event files, and post-event evaluations.
• Build and nurture positive relationships with clients, planners, and vendors to foster repeat business and referrals.
• Support marketing and networking initiatives to promote J. Scott Catering's venues and services.

Qualifications

Bachelor's degree preferred.

Minimum of 3 years of experience in event planning, catering coordination, or hospitality management.

Strong organizational, multitasking, and problem-solving abilities.

Excellent communication and interpersonal skills.

Proven experience managing events of varying size and complexity.

Keen attention to detail and commitment to outstanding client service.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Experience with Caterease or similar event management software a plus.

Flexibility to work evenings, weekends, and holidays as event schedules require.

Required Skills

Strong organizational, multitasking, and problem-solving abilities.

Excellent communication and interpersonal skills.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Preferred Skills

Experience with Caterease or similar event management software a plus.

Flexibility to work evenings, weekends, and holidays as event schedules require.

Pay range and compensation package

Base Salary : Starting at $61,000.00 plus Commission

First year compensation with commission +90,000

Benefits :

401(k)

401(k) matching

Dental insurance

Flexible schedule

Health insurance

Paid time off

Vision insurance

Job Type : Full-time

Schedule :

Weekend availability

Supplemental pay types :

Commission pay

Tips

Work Location : In person

Equal Opportunity Statement

J. Scott Catering is committed to diversity and inclusivity in the workplace.