Admin Supervisor - Maternal Fetal Medicine, Neurology & Genetics

Discover Vanderbilt University Medical Center

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Job Summary

Supervises a team of administrative professionals. Assists in budget, payroll and / or administrative functions.

Position Hours

Monday - Friday

Day shift

Department Summary

Vanderbilt Health's high-risk obstetrics team, known as maternal-fetal medicine (MFM) specialists, provides the region's most advanced care for our patients. Our care involves two specialized teams, one dedicated to patients and the other to ensure the best possible outcome and experience. From the beginning, our nationally ranked teams work closely with patient's regular obstetrician, carefully coordinating care to reduce delivery complications and enhance communication.

The Neurology specialists at Monroe Carell work with your family to diagnose and treat disorders of the brain, spinal cord, muscles and nerves. Patients and their family have access to our experts in pediatric neurological care, but also to leading-edge research that only one of the top pediatric hospitals in the nation can provide.

Monroe Carell is a national leader in genetic care and research. Our place at the forefront of discovery allows us to quickly bring research results to patient care. We diagnose, counsel and treat patients with a wide range of genetic disorders, birth defects and developmental concerns.

Key Responsibilities

Participates in projects and / or on-going work activities (timelines, work plans, deliverables) aligned with area initiatives.

Supervises day to day performance of staff as assigned through ongoing assessment and coaching to achieve goals.

Ensures effective operation of an area through development and supervision of processes.

Assists in preparation of the annual operating and capital budgets.

The responsibilities listed are a general overview of the position and additional duties may be assigned.

Technical Capabilities

Clerical / Administrative (Advanced) : Clerical / Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are : Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.

Operations Planning (Novice) : Anticipates resource needs to meet objectives and implements appropriate processes.

Leadership (Novice) : Formulates a vision while motivating & guiding employees promoting engagement. Leaders state precise goals, ensures the commitment of individuals to those goals, defines the methods of measurement, and provides the incentive to accomplish measureable outcomes.

Quality Management (Novice) : Developing a systematic process of checking to see whether a process or service is meeting specific requirements.

Business Results (Fundamental Awareness) : Ability to achieve business results while focusing on quality, customer satisfaction, and stewardship.

Compliance (Novice) : Understanding the rules, regulations, sanctions and other statutory requirements, guidelines and instructions relating to governing bodies and organizations, both internally and externally.

People Management (Novice) : Interacting, communicating, building relationships and developing employees.

Core Accountabilities

• Organizational Impact : Plans and sets day-to-day objectives for the team that have a direct effect on the results of the department or area that the job is in.
• Problem Solving / Complexity of work : Resolves technical and operational problems within provided guideline.
• Breadth of Knowledge : Applies advanced subject matter knowledge within a specific technical area and basic management knowledge to support the team.
• Team Interaction : Leads / supervises a unit within a department or a small department. Typically without budget or hire / fire authority. Role is typically a 'working' supervisor.

Core Capabilities

Supporting Colleagues : - Develops Self and Others : Invests time, energy, and enthusiasm in developing self / others to help improve performance e and gain knowledge in new areas.

Delivering Excellent Services : - Serves Others with Compassion : Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.

Ensuring High Quality : - Performs Excellent Work : Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.

Managing Resources Effectively : - Demonstrates Accountability : Demonstrates a sense of ownership, focusing on and driving critical issues to closure.

Fostering Innovation : - Generates New Ideas : Proactively identifies new ideas / opportunities from multiple sources or methods to improve processes beyond conventional approaches.

Position Qualifications

Responsibilities : Relevant Work Experience

Experience Level : 5 years

Education : High School Diploma or GED

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE / Vets / Disabled.