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Director, Sponsored Programs Contracting

Director, Sponsored Programs Contracting

Beth Israel Deaconess Medical CenterBoston, MA, United States
3 days ago
Job type
  • Full-time
Job description

Overview

Director, Sponsored Programs Contracting role at Beth Israel Deaconess Medical Center. The Director of Sponsored Programs Contracting (SPC) is responsible for planning, development, implementation and measurement of sponsored programs contracting activities including fiscal management, human resources, resource allocation and compliance. The Director represents the institution as a signing official for Research Administration business. The position collaborates with investigators, the General Counsel’s Office, the Clinical Trials Office, the Technology Ventures Office, Institutional Review Board, and other institutional offices to oversee the negotiation of Subcontracts, Clinical Trial Agreements, Data Use Agreements, Billing Agreements, and other atypical agreements. The Director focuses on strategy, process improvement, internal customer satisfaction, and departmental oversight. The role involves reviewing systems and processes to ensure efficiency and value across contracting functions, setting milestones and implementing evaluation mechanisms for contract performance and compliance. Remote with monthly on-site meetings in Boston; must reside in New England.

Essential Responsibilities

  • Leads the development and implementation of the contracting management strategy and annual work plan.
  • Directs the process of identifying, formulating, revising, and implementing policies and procedures for sponsored programs contracting management at BIDMC.
  • Guides the SPC team in managing both incoming and outgoing non-industry subcontract agreements, with a strong focus on adhering to federal and non-profit sponsor regulations.
  • Identifies methods for tracking and evaluating departmental progress towards goals, actively reports on this progress, and revises strategies and processes when necessary.
  • Directs daily activities of a team of 6 to 8 full-time staff members to ensure the successful administration of the contracting management process for approximately 1300 actions each year, comprising both incoming and outgoing agreements and amendments.
  • Ensures SPC’s participation in design, implementation, and use of BIDMC’s contracts database (Huron Research Suite Agreements Module).
  • Regularly monitors workload trends and conducts monthly reviews of the contract backlog with the SPC team, and generates action plans to streamline processes, address inefficiencies, and enhance internal customer experience.
  • Ensures appropriate SPC organizational structure as well as performance management and professional development of staff; undertakes employment actions such as hiring, termination, corrective action, and performance reviews.
  • Collaborates with Research Administration teams and other R&AA divisions to support broader organizational issues.
  • May administer a small contracts portfolio including coverage for other SPC staff.
  • Maintains positive relationships with Principal Investigators and study teams through transparent, efficient process management and workflows between departments.
  • Emphasizes collaborative problem-solving and effective conflict resolution to ensure smooth team dynamics and efficient contract execution.
  • Develops robust relationships with external collaborators, adeptly navigating contractual roadblocks.
  • Employs strategic relationship management and skilled negotiation to smooth out and expedite the contract process, ensuring successful and efficient partnerships.
  • Has full responsibility for planning, monitoring and managing the department budget as well as maintaining data in the SPC database.

Required Qualifications

  • Bachelor's degree required.
  • 8-10 years related work experience in grants / contract review and management, with a strong understanding of contractual mechanisms; 3-5 years supervisory / management experience.
  • 10 years of related experience with supervisory role may substitute for degree.
  • Requires strong knowledge of grants management, budget preparation and financial management principles usually acquired with 7-9 years of progressive work experience, preferably within an academic medical center.
  • Requires a detailed knowledge of laws and regulations governing the conduct of research.
  • Advanced skills with Microsoft applications (Outlook, Word, Excel, PowerPoint, Access) and other web-based applications; ability to produce complex documents, perform analysis and maintain databases.

    • Competencies

  • Decision Making : Ability to make decisions guided by precedents, policies and objectives; regularly makes decisions and recommendations affecting a department or functional area.
  • Problem Solving : Ability to address highly varied, complex and often non-recurring problems with input from staff, innovative and Lean diagnostic techniques.
  • Independence of Action : Ability to set goals and priorities; may make recommendations for department policies, practices and programs. Manager or Director provides broad guidance and direction.
  • Written Communications : Ability to communicate complex information effectively in writing to all levels of staff and external customers.
  • Oral Communications : Ability to convey complex verbal information clearly to medical center staff, patients, families and external customers.
  • Knowledge : Demonstrates in-depth knowledge of concepts, practices and policies and applies them in complex situations.
  • Teamwork : Ability to lead collaborative teams for large projects across functional areas; impacts multiple areas of the organization.
  • Customer Service : Provides high level of customer service and staff training; resolves service issues in a timely and respectful manner.

    • Physical and Environmental Requirements

  • Work requires periods of close attention with limited interruptions; may require concentrated effort up to 4 hours without a break.
  • Work is varied and the employee must be adaptable, using independent judgment and managing priorities.
  • No substantial exposure to adverse environmental conditions.
  • Health Care Status : NHCW : No patient contact. Health Care Worker Status may vary by department.
  • Sensory Requirements : Close work, monitor use, visual clarity within 3 feet, conversations, monitoring equipment, and telephone use.
  • Physical Requirements : Sedentary work; occasional lifting up to 10 pounds; mostly sitting with occasional walking / standing.

    • As a health care organization, we are committed to protecting patients, colleagues, and communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza as a condition of employment.

    EEO Statement

    Equal Opportunity Employer / Veterans / Disabled

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