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Product Procurement Specialist FX

Product Procurement Specialist FX

Pyrotecnico Fireworks IncNew Castle, PA, US
2 days ago
Job type
  • Full-time
Job description

Job Description

Job Description

Job Title : Product Procurement Specialist

Department : Production

Reports to : Director of Production

Date : October 2025

Pay Grade : FLSA

Salaried Exempt

Position Summary / Objective : The Product Procurement Specialist will be an integral part of the production team and is responsible for the coordination of processing, maintenance and reconciling of inventory transactions, following all regulations, companywide. This position will be responsible to meet the consumable product and equipment needs on shows / events that are confirmed. This position is responsible to distribute information on stock levels, usage, purchasing requirements and to support demand forecasting. In addition, this position will contribute to the development and implementation of standard operating procedures for all processes associated with the Pyrotecnico FX inventory function.

Essential Functions : While not all-inclusive, the following is a list of primary and general duties. In addition, this position shall also perform other tasks as assigned, shall abide by all provisions of the Employee Manual, and shall participate in company initiatives and projects.

  • Procuring product for Pyrotecnico shows and related events This includes but is not limited to the following :

Gaining an understanding of the related product

  • Forming key vendor relationships
  • Participating with the production team on show related task deadlines and daily / weekly production calls to outline specific show milestones
  • Following the procurement workflow prescribed by the company, including placing and confirming the order, following up to deliver at the venue or other required location, monitoring 3rd party logistics companies, confirming receipt of the required product, and ensuring accurate billings including use tax considerations with accounting
  • Contacting vendor on the product and / or delivery issues and working through an action plan with the production team
  • Working with warehouse, facility personnel or tour technicians to keep accurate counts of related stock items (confetti, fluids, etc.)
  • Working with production and developing a more robust sourcing procedure for rental equipment in regards to shows and facilities
  • Reviewing related freight options as well as invoices for accuracy, timeliness and proper project allocation
  • Reviewing related and / or show expense entries reporting through our Travel and Expense platform
  • Other related duties to support the production team as time allows

    • Required Education and Experience

  • A minimum of a 4-year degree from an accredited college or university with an accounting major (preferred)
  • 1 to 2 years of accounting experience (preferred)
  • Strong computer skills, including Google Docs
  • Experience using web-based inventory / accounting systems (preferred but will train)
  • Ability to work within stringent non-negotiable deadlines
  • Strong organization skills, with an ability to multitask, with very strong attention to detail.
  • Experience in working with regulated inventory or in a regulated environment preferred.
  • Ability to follow written and verbal instructions of supervisors
  • Strong interpersonal skills and ability to reach out via phone to form relationships with vendors and internal / external customers. Strong interpersonal skills and ability to reach out via phone to form relationships with vendors and internal / external customers
  • Ability to communicate with a diverse group of individuals with strong / assertive personalities
  • Ability to work at a faster than average pace on multiple projects

    • Work Environment

    This job operates in an office environment with intermittent meetings in a warehouse setting. This role routinely uses standard office equipment such as office phones / switchboards, laptop computers, smartphones, and other standard office equipment. This role involves ongoing communication with external prospective customers / vendors and contacts, internal employees - via phone, email and any other professional means of communication necessary.

    Physical Demands

    The person in this role must be able to remain in a stationary position 75% of the time and must move about occasionally inside the office to access file cabinets, office machinery and to have routine contact with individuals. The person in this role must frequently climb / descend stairs between the first and the second floor to interact with employees, obtain information, attend meetings-or as needed to complete the essential job duties.

    Position Type / Expected Hours of Work

    This is a full-time salaried / exempt position. Hours of work can be up to a 10 hour day, but typically, this person in this role will work an 8 am to 5 pm schedule. The person in this role will be willing to be on-call' evenings and weekends for any questions / concerns / challenges from internal or external customers.

    Travel

    This position requires some travel- up to 25%. Travel may be mixed local and outside the local area and overnight. Rarely would travel be international, but being legally able to cross the Canadian border is required.

    Company Core Values :

    Ensuring SAFETY is our top priority.

  • We believe our foundation, reputation, and future success depends on safety and compliance never taking a back seat to anything. Period.

    • We treat each teammate, customer, supplier, and regular with RESPECT.

  • We believe that we must demonstrate respect through accountability to our fellow employees, customers, equipment, and products.

    • Individual and team INITIATIVE drives our company.

  • We believe in putting ideas into action. Going above and beyond to follow through on our commitments drives our company and produces the results we expect.

    • We produce every project with TIRELESS DEDICATION.

  • We believe that it is our responsibility to consistently execute with the highest standards at every level to make our customers' visions an incredible reality.

    • Great performances are our PASSION.

  • We believe our passion puts smiles on faces, brings communities together and drives our company's success.

    • Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

    Pyrotecnico is an EEO Employer

    Employee signature below constitutes an employee's understanding of the requirements, essential functions and duties of the position.

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    Procurement Specialist • New Castle, PA, US