Executive Assistant to Tribal Council

Executive Assistant To Tribal Council

Provides high-level administrative support to the Tribal Council Office Manager and the Tribal Council with the expectation of maintaining utmost confidentiality and records management. Responsible for assisting and supporting through the coordination of meetings, travel arrangements, annual strategic planning sessions, and distributing information from the Tribal Council to Tribal Members and staff. The Executive Assistant performs a wide variety of administrative functions : answers the telephone, drafts correspondence, drafts agenda and minutes for the Tribal Council, provides oversight of draft agenda and minutes for Committee meetings as directed and coordinates travel for the Tribal Council.

Essential Functions

• Provides written notification to Tribal Council Members when written and verbal correspondence requires their attention and maintain record of incoming and outgoing correspondence pertaining to Tribal Council
• Coordinates Tribal Council to Tribal Community communications, i.e., flowers, recognition of Tribal Members, and events
• Prepares documents and correspondence for the Tribal Council's review, signature and distribution
• Responsible for all Tribal Council meetings at the direction of the Tribal Council Office Manager, including but not limited to preparation, agendas, drafting minutes and redlining
• Responsible for supporting the communications, preparation, agenda and minutes for the Tribal Council, Committees, Boards, Commissions and Ad Hoc meetings as assigned
• Assists with the organization and updates of the Tribal Council portal on the Tribe's Intranet for effective and efficient document retention
• Provide assistance to all Tribal Council Members as needed including but not limited to preparing and delivering materials, coordination of onsite and offsite meetings, travel and completion of Trip Summary Reports
• Shall maintain a clean and orderly Tribal Council Chambers and kitchen including taking inventory and ordering supplies on a weekly or as needed basis
• Represents the Tribal Council as a professional staff member at all times and not violate confidentiality by sharing, posting, distributing information of any kind or in any manner without Tribal Council's expressed, written consent

It is the intent of this job description to highlight the essential functions of the position; however, it is not an all-inclusive list. The incumbent may be called upon and required to follow or perform other duties and tasks requested by his / her supervisor, consistent with the purpose of the position, department and / or the Kenaitze Indian Tribe's objectives.

Working Conditions

Qualifications