Administrative Assistant

Job Description

Job Description

We are looking for a highly organized Administrative Assistant to join our team in Salem, New Hampshire. This is a long-term contract position requiring onsite presence five days a week. The role involves a mix of administrative, planning, and shipping-related responsibilities, making it ideal for someone who is proactive and thrives in a dynamic work environment.

Responsibilities :

• Organize and schedule container shipments by processing shipping documents, consolidating invoices, and maintaining updated records in company systems.
• Collaborate with the warehouse team to ensure smooth coordination and communication regarding shipment schedules.
• Perform general administrative duties such as managing office supplies, stocking the kitchen, and assisting the company president with occasional tasks.
• Handle front-office responsibilities, including greeting visitors and answering inbound calls in an organized and courteous manner.
• Accurately input data into Excel spreadsheets while utilizing basic formulas to manage information effectively.
• Support planning activities by staying on top of schedules and ensuring timely execution of tasks.
• Maintain a sense of urgency while managing time-sensitive assignments in a fast-paced environment.
• Uphold a business casual dress code while adapting to occasional jeans days on Thursdays and Fridays.
• Ensure compliance with organizational policies for background checks when applicable.
• Proven experience in administrative support roles, preferably in a fast-paced office environment.
• Proficiency in Microsoft Excel, including basic to intermediate skills such as data entry and formula usage.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent communication skills, both verbal and written, to interact professionally with team members and external contacts.
• High level of attention to detail and accuracy in data management and record-keeping.
• Ability to work independently as a self-starter while also collaborating effectively within a team.
• Familiarity with shipment coordination or logistics is a plus but not required.
• Must be available to work onsite five days a week in Salem, New Hampshire.