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Project Accountant Construction Division

Project Accountant Construction Division

Siegman Forced Air SystemsWestminster, Maryland, United States
2 days ago
Job type
  • Full-time
Job description

Project Accountant – Construction Division

Schaefer Mechanical Services Inc.

Schaefer Mechanical Services Inc. is a service-disabled veteran-owned plumbing and mechanical contractor serving Maryland with plans to expand into Pennsylvania. Since our founding in 1995, we've built a reputation for delivering high-quality plumbing construction, renovation, and maintenance services to multifamily, commercial, and senior living projects. Under new leadership since 2024—and with expanded demand for our work and ambitious growth goals —we are strengthening and growing our team to support the next chapter of our company’s development.

Position Summary

We are hiring a Project Accountant to join our finance team and play a critical role in managing the financial health of our construction projects. This position is ideal for a detail-oriented professional with construction accounting experience who thrives on accuracy, organization, and collaboration. You'll work closely with project managers, estimators, and leadership to ensure our projects are tracked, billed, and closed with precision and compliance.

Key Responsibilities

  • Manage project cost accounting from contract setup through job cost cycle, progress billing, financial reporting, compliance, and project closeout
  • Prepare, review, and submit AIA progress payments, ensuring full compliance with contract terms and timelines
  • Manage MBE reporting and certified payroll in accordance with project requirements
  • Lead the preparation and analysis of monthly Work in Progress (WIP) reports, providing actionable insights on project profitability and financial health
  • Partner closely with project managers, estimators, and finance leadership to ensure accurate cost reporting and transparency across all active projects
  • Review subcontractor invoices, payments, and lien waivers to ensure proper documentation and timely processing
  • Manage accounts payable processing with accurate coding and cost allocation; track material pricing and update cost databases
  • Oversee bonds and project-specific permit / license renewals to maintain compliance and project continuity
  • Support financial planning initiatives and contribute to continuous improvement of accounting processes

Essential Requirements

  • 3+ years of accounting experience, with at least 1+ year in the construction industry (required)
  • Familiarity with construction contracts, job costing, WIP reporting, and AIA progress billings
  • Experience with construction accounting practices and terminology
  • Detail-oriented with strong accuracy and thoroughness
  • Proficiency with Microsoft Office (Outlook, Word, Excel)
  • Proficiency with Foundation accounting software is a plus
  • Strong written and verbal communication skills
  • Ability to multitask and work efficiently in a paperless, cloud-based environment
  • Exceptional organizational skills and ability to prioritize tasks effectively
  • Strong problem solver and analytical thinker
  • A degree in Accounting, Finance, or a related field is preferred

    • Compensation & Benefits

  • Competitive salary commensurate with experience
  • Health, dental, vision, and life insurance
  • Paid time off and holidays
  • Retirement plan options
  • Performance-based incentives tied to accuracy, billing timeliness, and project profitability
  • Company-supported training and certification opportunities to strengthen construction accounting and project financial skills
  • Professional development and training opportunities
  • Supportive, team-focused work environment with leadership invested in your growth

    • Schedule

    Monday to Friday – standard business hours

    Occasional flexibility required during month-end close and project milestones

    Why Join Schaefer Mechanical Services?

  • Work with a growing, veteran-owned company that values integrity, quality, and collaboration
  • Join a team that is expanding to meet increasing project demands and to support our long-term growth vision
  • Partner with experienced project managers and leadership who respect the importance of financial clarity and accuracy
  • A team-first environment where accounting collaborates closely with project managers, estimators, and operations for project success
  • A community-minded culture rooted in service, respect, and supporting workforce development across Maryland and beyond
  • Be part of a team that's modernizing operations and building a culture of excellence
  • Opportunity to grow your career in a stable, expanding company with a strong project pipeline and long-term vision
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    Project Accountant Construction • Westminster, Maryland, United States