Administrative Coordinator

Job Description

Job Description

We are looking for a detail-oriented Part-Time Administrative Coordinator to join our team on a contract basis in Long Beach, California. In this role, you will support various administrative and accounting functions, ensuring smooth operations within our organization. This position is ideal for someone who thrives in a fast-paced non-profit environment and can manage multiple priorities with precision and professionalism.

Responsibilities :

• Handle procurement activities, including vendor communication and purchasing processes.
• Manage credit card reconciliations and ensure accurate documentation for financial records.
• Maintain donation records and provide timely updates to relevant stakeholders.
• Verify employee time cards and assist in payroll processing while adhering to established procedures.
• Input data, conduct statistical analysis, and ensure the accuracy of reports.
• Serve as a backup for payroll processing and related administrative tasks.
• Organize and manage calendars, including scheduling meetings and appointments.
• Respond to incoming calls and provide courteous assistance to callers.
• Utilize QuickBooks and other systems to support financial tracking and reporting.
• Collaborate with the Director of Finance to complete documentation and reporting requirements.
• Proven experience in administrative support and coordination within a detail-focused environment.
• Familiarity with home health operations or similar industries is preferred.
• Strong communication skills, particularly in answering and managing inbound calls.
• Proficiency in calendar management and scheduling tools.
• Demonstrated ability to work with QuickBooks and payroll systems.
• Knowledge of government procurement processes and compliance requirements.
• Exceptional organizational and time-management skills.
• Ability to maintain accuracy and attention to detail in all administrative tasks.