Coordinator, Clinical Education / Contracts Manager

Job Description : This administrative position works on-site in conjunction with Clinical faculty and staff to fulfill all administrative responsibilities associated with the Clinical Education Service Line across the entire department. Serves as the point person for initiating and renewing affiliation agreements with clinical sites.

Location : Christiana

Responsibilities :

• Maintains a list of affiliation agreements with expiration dates and renews agreements that are expiring. Depending on the terms of the agreements, this will require either requesting a renewal from the clinical facility or sending out an affiliation agreement renewal to the clinical facility.
• Update SCPE sites in the ARC-PA portal with address, preceptor, affiliation agreement, and availability.
• Oversees the collection of preceptor credentials (board certifications and licenses), contracts, and other required material for supervised clinical practical experiences and maintenance of these records in secure electronic files.
• Contacts clinical year preceptors at the direction of the clinical phase program faculty.
• Collaborates with the clinical administrative team to design and maintain a centralized Google Sheet for tracking preceptor updates-including changes in site location, staffing, and slot availability-to ensure timely, accurate, and consistent data entry into the program's clinical management system (Prism).
• Serves as the administrative point of contact for UPenn.
• Serves as the point person for Clinician Nexus, In Place, My Clinical Exchange.
• Submits registration list for Clinical Phase students for each semester.
• Enters all clinical year grades in Self Service at the end of each semester.
• Works with Clinical Coordinators and staff to ensure that all hospital clearances and paperwork are completed on a timely basis for the clinical phase of the Program.
• Remains competent and current by attending professional development courses, software training classes, and courses and / or training sessions as directed by the Program Director or required by the University.
• Proctors didactic and clinical year exams.

Qualifications :

Notes :

Application Instructions :

Arcadia University is a top-ranked private University in Greater Philadelphia that provides a values-based, authentic educational experience by placing students at the center. The Institute of International Education has consistently ranked Arcadia first in the nation for study abroad, and the Princeton Review has ranked Arcadia among the "Best in the Northeast" for 10 consecutive years. The University's graduate programs in Physical Therapy, Physician Assistant, Education, and Public Health are nationally ranked in their respective categories by U.S. News & World Report, which cites Arcadia for being among the top study abroad programs and a top performer for social mobility. Arcadia is home to a close-knit and welcoming community that supports students throughout their journey. Arcadia's quality academic programs, unique approach to a liberal arts education, and supportive community guide students toward degree completion and career success. Learn more about our vibrant community at .

We welcome candidates who can contribute to the excellence of our community. The successful candidate will demonstrate examples of ways they will incorporate our values in their work.

At Arcadia University, our Lived Values are the foundation of our highly regarded, values-based learning community, which reflects the world in which we want to live. As such, Arcadia actively seeks and welcomes candidates who embrace those values. Arcadia prohibits discrimination against individuals on the basis of ethnicity, national origin, ancestry, race, color, religion, creed, sex, gender, marital status, affectional or sexual orientation, age, gender identity, military or military veteran status, disability, family medical or genetic information, or any other legally protected characteristic. All offers of employment are conditional based on the successful completion of a background check. Employment may not begin until the University accepts the results of the background check.

Arcadia offers a competitive benefits package that includes excellent healthcare, generous tuition benefits for employees and their families, retirement benefits, health and wellness programs and resources, and much more.

Position Code : AC313A