Office Services Assistant

Our client, a leading global Real Estate firm headquartered in Rockefeller Center, is looking for a temp to perm Office Services Administrative Assistant. This role starts ASAP with an estimated temp trial period of 3 months. This role is fully onsite Monday- Friday. Hours are 9am-5pm, but this person should be flexible to stay late or come early as needed. Annual base salary is 65K; hourly pay rate while temping in line. (We can't post this as the search is confidential). Key Responsibilities : Maintaining files. Monitoring inbox for urgent requests. Vendor coordination. Monitoring the office for any maintenance tasks - for example, taking action if there is a scuff or chipped paint (they paint almost weekly), noticing if there is a spot on the glass or if there is dust accumulating in a hard to reach area - looping in necessary teams to resolve. Helping with new hire onboarding - for example, working out seating charts / keeping seating charts current, sending out a weekly email to communicate to all the parties to get things set up for new hires. Helping with office events - planning, reviewing catering orders order, helping with moves, checking events space. Uphold high standards of discretion and judgment while interfacing with all levels of the firm from vendors to senior leadership. Collaborate with internal teams - for example, working with the food and beverage department for an event. Qualifications : Exceptional communication skills; able to speak eloquently and represent the brand's high service standards. This person needs to be a people-person! This is a high-visibility role so we need someone who is genuinely excited to work with others and be a team player. Ability to exercise sound judgment, read a room, and adapt to the culture and expectations of senior executives. Comfortable multitasking in a fast-paced, high-volume setting. Detail-oriented and proactive; takes pride in delivering exceptional service. An interest in planning events or prior events experience is a huge plus! Bachelor's degree required. Beacon Hill is an equal opportunity employer and individuals with disabilities and / or protected veterans are encouraged to apply. California residents : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser : https : / / jobs.beaconhillstaffing.com / eeoc / Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile : Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties / disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information : Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)