Executive Assistant to C-Suite
Location : On Site Daily- Ft. Lee, NJ (Non-Remote, Non-Virtual, Non-Hybrid)
Competitive Salary and Comprehensive Benefits Package
The Players Alliance is seeking a mature, professional, reliable, responsible, detailed oriented client focused Executive Assistant to support the TPA's leadership team. The successful candidate will have a mature, professional, collaborative and approachable work style, can operate under pressure, is proactive and decisive with a highly polished professional presence. They should be exceptionally well-organized with previous C Suite level administrative, executive support, and project management experience. The ideal candidate will need to be flexible, and strategic while operating with the utmost confidentiality and integrity. The ideal candidate is a fun teammate who enjoys working hard and going to the games to celebrate victories with the team.
Some of the Day To Day Job Duties :
- This highly organized and endlessly resourceful professional will support the Senior Leadership Team in day-to-day administrative and operational needs, contributing to projects and managing meetings at the executive level.
- Anticipate needs, and provide the highest caliber of administrative support on : day-to-day scheduling, meeting logistics, travel itineraries, expense reports, etc.
- Ensure the Senior Leadership Team is prepared for meetings and events by soliciting agendas, creating itineraries, making reservations, printing material, and doing whatever it takes to ensure effective preparation
- Manage meeting agendas, ensure effective preparation (pre-reads, technology functioning, etc.), take notes, and drive follow ups and next steps
- You’ll create systems for leverage : optimize calendar to ensure the Senior Leadership Team's time and energy are spent in the highest-leverage ways.
This may be a great role for you if :
You have demonstrated and measurable experience, success and muscle memory supporting high-functioning CEOs and C-Suite leaders.You exercise good judgment : You’re trustworthy and exercise good judgment with the most confidential and sensitive information. You know how to tactfully navigate requests for information that may not be best shared.You are a strong structured problem-solver and are relentless about finding ways to get things done. You are a critical thinker and ask questions for clarity.You are a scrappy builder and doer. You thrive in non-hierarchical, fast-paced environments, and are able to achieve results in the face of ambiguity.You are a systems-thinker, and you enjoy conceiving and setting up simple, smart systems that get your executive leverage.You are highly organized, with strong project management skills, and superb attention to detail.You bring a high degree of emotional intelligence and maturity, and interpersonal skills; you are able to build trust quickly and anticipate needs before they are made explicit.You have excellent written and verbal communication skills, and can communicate naturally and confidently at all levels—from junior staff toBoard members and VIPs.
You’re a great communicator : You can communicate nuance effectively to anyone, and you know how to modify your tone based on who you’re speaking to. Whether it’s in an email, over the phone, or in person, you know how to get things done through your ability to clearly and professionally express yourself.You exercise good judgment : You’re trustworthy and exercise good judgment with the most confidential and sensitive information. You know how to tactfully navigate requests for information that may not be best shared.Requirements :
A polished, professionally mature, positive, customer service mindset.7+ years of high level, complex administrative work experience including heavy calendaring and complex international travel coordination, preferably within a high-tech environmentAbility to work and strive in a fast-paced, matrix environment and execute against multiple projects and deadlines, prioritizing and re-prioritizing Process highly confidential and critical information on a routine basis with discretion. Excellent communication skills - verbal and written involving C-level communicationsPower user of Google Mail and Calendar as well as Microsoft Office suite :Outlook, Teams, Word, Excel, and PowerPoint
Ability to influence others, manage conflict appropriately, and act strategicallyCollaborates and brings a mindset of ultra-responsiveness with other administrative staff and business partners across the organizationDemonstrated ability to take initiative, anticipate the needs of the executive and their team and exercise independent, sound judgmentDemonstrated passion for continuous learning, improvement, and sharing best practices