Administrative Assistant

Job Title : Administrative AssistantJob Description

We are seeking a proactive and organized Administrative Assistant to support our department's day-to-day operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and values teamwork. You will play a key part in ensuring smooth operations, supporting both internal teams and external partners.

Responsibilities

Provide standard clerical and administrative support, including data entry, reporting, presentations, and basic budgeting.

Prepare, edit, and proofread documents, reports, and presentations.

Serve as the primary administrative contact for office-related inquiries.

Maintain routine correspondence and order office supplies.

Support new employee onboarding and basic IT setup, including monitors and docking stations.

Coordinate and manage onsite visitors.

Arrange travel and logistics for the team.

Lead event planning and employee activities.

Recommend solutions and alternatives when stock or supplies are unavailable.

Collaborate with team members and external representatives to resolve issues and improve processes.

Perform other duties as required.

Essential Skills

GED or High School Diploma

At least 1 year of administrative support or relevant experience

Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Excellent communication and collaboration skills

Ability to multitask, adapt to changing needs, and handle confidential information responsibly

Strong organizational skills

Additional Skills & Qualifications

Customer service experience is a plus

Associate or Bachelor’s degree

Exposure to engineering or technology fields

Experience with Excel Pivot Tables

Positive attitude

Ability and openness or flexibility to help out / jump in to help where needed

Good interpersonal skills and ability to work well with others

Work Environment

This position is 100% in-office with a schedule of Monday through Friday, from 8 AM to 5 PM. The role requires regularly sitting at a desk and operating standard office equipment, with occasional standing, walking, lifting, carrying, or moving up to 10 pounds.

Job Type & Location

This is a Contract to Hire position based out of Mount Juliet, TN.

Pay and Benefits

The pay range for this position is $25.00 - $30.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Mount Juliet,TN.

Application Deadline

This position is anticipated to close on Nov 14, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.