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Executive Assistant
Executive AssistantNet2Source (N2S) • Claremore, OK, US
Executive Assistant

Executive Assistant

Net2Source (N2S) • Claremore, OK, US
9 days ago
Job type
  • Full-time
Job description

Job Title : Executive Assistant II

Duration : 6+ Months (Extension)

Location : Claremore OK 74017

Position Summary :

  • This role provides comprehensive administrative, operational, and business support to a department or unit, ensuring efficient day-to-day operations.
  • The Administrative Assistant will manage diverse tasks, from routine clerical duties to more complex business operations, serving as a key point of contact for internal and external communications.

Key Responsibilities :

Administrative Support :

  • Experience supporting Executives and strong verbal / written communication skills.
  • Able to deal with confidentiality and sensitive information.
  • Manage calendars, schedule meetings, and coordinate appointments.
  • Handle incoming and outgoing mail, emails, and other communication.
  • Maintain filing systems, both physical and digital.
  • Assist with document creation, including reports, presentations, memos, invitation letters, etc.

    • Operational Duties :

  • Coordinate and support the planning and execution of events, meetings, and travel.
  • Monitor and manage office supplies and inventory, including identifying and negotiating with vendors.
  • Maintain and update databases, distribution lists and contact lists.
  • Support operational guidelines and procedures for the unit.

    • Business Support :

  • Conduct research and compile data for business initiatives and reports.
  • Assist with basic invoice payments, bookkeeping and financial transaction procedures.
  • Support the preparation of financial reports and documents / presentations.
  • Handle confidential information with discretion.

    • General Office Management :

  • Maintain a tidy and organized office environment.
  • Support other executive team staff members with administrative tasks.
  • Assist with the upkeep of office equipment.

    • Required Skills and Qualifications :

  • Associate's degree required or bachelor's degree preferred.
  • Proven experience in an administrative or operational support role.
  • Excellent written and verbal communication skills.
  • Strong organizational, time management, and multitasking abilities.
  • Proficiency with computer software, including Microsoft Office Suite and database management.
  • Adept at learning new software and office systems.
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    Executive Assistant • Claremore, OK, US