Talent.com
Receptionist / Scheduling Coordinator

Receptionist / Scheduling Coordinator

Generator SupercenterWest Springfield, MA, US
30+ days ago
Job type
  • Full-time
Job description

Receptionist / Scheduling Coordinator

Generator Supercenter, Inc. is North America's #1 Generac dealer. Our team is committed to delivering reliable, efficient, and innovative energy services that protect homes and businesses during power outages. As we continue to expand, we're looking for a detail-oriented Receptionist / Scheduling Coordinator to keep our projects on track and our clients connected.

The Receptionist / Scheduling Coordinator plays a vital role in our business. As the first point of contact for our company, you must warmly welcome our customers and understand our products. You will also support our construction and installation operations. This position is responsible for managing daily job schedules, coordinating materials, tracking project progress, and supporting subcontractors and permit workflows. You'll work closely with construction superintendents, project managers, subcontractors, and vendors to ensure timely project completion and smooth operations.

Key Responsibilities

Scheduling & Coordination :

  • Answering incoming phone calls and making outbound calls when necessary
  • Creating and maintaining daily and weekly sales schedules for sales staff
  • Creating and maintaining daily and weekly construction and installation schedules based on field and project management inputs
  • Coordinating subcontractor activities and material deliveries to align with project timelines
  • Scheduling inspections, permitting appointments, and commissioning activities
  • Monitoring project progress and adjust schedules as needed to meet deadlines

Project Support & Documentation :

  • Setting up new jobs and ensuring proper documentation is uploaded and maintained
  • Assisting in preparing change orders, payment applications, and subcontractor agreements
  • Ensuring site documentation, permit, and task lists are up to date and completed
  • Submitting permit applications
  • Helping manage close-out procedures for completed projects, including permit resolution and task list sign-off

    • Communication & Team Collaboration :

  • Participating in regular project meetings to review progress, identify delays, and resolve scheduling conflicts
  • Maintaining clear, professional communication with all internal and external stakeholders

    • Additional Duties :

  • Supporting vendor negotiations and assist with estimating during the bid process
  • Providing administrative support to project and construction teams as needed
  • Communicating with customers on status and projected timelines
  • Making outbound calls to set sales appointments
  • Ensuring the reception area is tidy and presentable, with all necessary stationery and material (e.g., brochures, forms)
  • Performing other clerical receptionist duties such as filing, photocopying, transcribing, and faxing

    • Qualifications

  • High school diploma or GED required; associate degree or trade school certification a plus
  • Previous experience in scheduling, construction coordination, project administration, or electrical service coordination
  • Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, Project)
  • Experience with work order systems and documentation control tools
  • Excellent communication, organization, and multitasking skills
  • Strong attention to detail and ability to meet deadlines in a fast-paced environment
  • Motivated self-starter with strong interpersonal skills
  • Experience coordinating with subcontractors, vendors, and inspectors

    • Preferred Skills :

  • Knowledge of residential or commercial generator installation processes
  • Construction industry experience, particularly in electrical or energy services
  • Familiarity with permitting and inspection coordination
  • Familiarity with electrical systems (AC / DC)

    • Why Work at Generator Supercenter?

  • Be part of a national leader in energy solutions and backup power systems
  • Support meaningful projects that bring peace of mind to customers during power outages
  • Work in a collaborative, growth-oriented environment
  • Opportunity for advancement in a growing and innovative company

    • Apply today to join Generator Supercenter as a Scheduling Coordinator and help us keep projects on track and homes powered when it matters most.

    Create a job alert for this search

    Scheduling Coordinator • West Springfield, MA, US

    Related jobs
    • Promoted
    Home Care Scheduling Coordinator

    Home Care Scheduling Coordinator

    Guardian Angel Senior ServicesSpringfield, MA, US
    Full-time
    Founded in 2003, Guardian Angel Senior Services was created from a dream that we could make a difference in the lives of seniors and go above and beyond the call of duty. Apply today to join our dyn...Show moreLast updated: 30+ days ago
    • Promoted
    Travel Physical Therapist (PT) - $1,592 to $1,918 per week in Belchertown, MA

    Travel Physical Therapist (PT) - $1,592 to $1,918 per week in Belchertown, MA

    AlliedTravelCareersBelchertown, MA, US
    Full-time
    AlliedTravelCareers is working with Fusion Medical Staffing to find a qualified Physical Therapist (PT) in Belchertown, Massachusetts, 01007!. Travel Physical Therapist (PT).Facility in Belchertown,...Show moreLast updated: 30+ days ago
    • Promoted
    Verification Coordinator

    Verification Coordinator

    VirtualVocationsSpringfield, Massachusetts, United States
    Full-time
    A company is looking for a Verification / Authorization Coordinator.Key Responsibilities Review referral information for accuracy in the EMR system Obtain necessary authorizations while ensuring c...Show moreLast updated: 30+ days ago
    • Promoted
    Medical Device Sales – Paid Internship

    Medical Device Sales – Paid Internship

    Medical Sales CollegeDalton, Massachusetts, US
    Internship
    Description Medical Device Sales - Paid Internship Looking for a rewarding and lucrative career in the medical sales industry? Our paid Internship may be the right path for you! Here are just some ...Show moreLast updated: 30+ days ago
    • Promoted
    Facilities Coordinator

    Facilities Coordinator

    AR SandriEast Haddam, CT, United States
    Full-time
    Sunrises, sunsets, fresh air, with a job that is both challenging and rewarding to hardworking individuals.The Golf Course Maintenance Department at Fox Hopyard Golf Club is looking for team member...Show moreLast updated: 30+ days ago
    • Promoted
    Travel Speech Language Pathologist - $1,643 per week

    Travel Speech Language Pathologist - $1,643 per week

    Princeton Staffing SolutionsHardwick, MA, United States
    Full-time +1
    Princeton Staffing Solutions is seeking a travel Speech Language Pathologist for a travel job in Hardwick, Massachusetts. Job Description & Requirements.Specialty : Speech-Language Pathologist (CCC S...Show moreLast updated: 30+ days ago
    Centralized Scheduling Coordinator

    Centralized Scheduling Coordinator

    Holyoke Medical CenterHolyoke, Massachusetts, United States, 01040
    Full-time
    Centralized Scheduling Coordinator.Medical Center is a proud 219-bed community hospital that has served the healthcare needs of the pioneer valley for over 125 years. We continue to grow and address...Show moreLast updated: 30+ days ago
    • Promoted
    Travel Physical Therapist (PT) - $2,252 per week in Belchertown, MA

    Travel Physical Therapist (PT) - $2,252 per week in Belchertown, MA

    AlliedTravelCareersBelchertown, MA, US
    Full-time
    AlliedTravelCareers is working with Medical Solutions to find a qualified Physical Therapist (PT) in Belchertown, Massachusetts, 01007!. A facility in Belchertown, MA is seeking its next amazing PT ...Show moreLast updated: 24 days ago
    • Promoted
    MDS Coordinator (RN)

    MDS Coordinator (RN)

    Greentree Manor Nursing and Rehabilitation CenterGilman, CT, US
    Full-time
    Greentree Manor Nursing and Rehabilitation Center is a trusted Skilled Nursing Facility committed to providing high-quality, person-centered care in a supportive and collaborative environment.We ar...Show moreLast updated: 30+ days ago
    • Promoted
    • New!
    Choose your schedule - Earn At Least $1360 For Your First 116 Trips, Guaranteed.

    Choose your schedule - Earn At Least $1360 For Your First 116 Trips, Guaranteed.

    UberBlandford, MA, United States
    Full-time +1
    Earn at least $1360 driving with Uber when you complete your first 116 trips in 30 days.Driving is an easy way to boost your income while maintaining the flexibility your schedule requires (gig, pa...Show moreLast updated: 11 hours ago
    • Promoted
    Registration Coordinator

    Registration Coordinator

    VirtualVocationsHartford, Connecticut, United States
    Full-time
    A company is looking for a Registration Coordinator who will gather client requirements and manage online registration site development. Key Responsibilities Manage client registration services an...Show moreLast updated: 24 days ago
    • Promoted
    Patient Coordinator

    Patient Coordinator

    Aspen DentalMeriden, CT, US
    Full-time
    Patient Experience Coordinator.At Aspen Dental, we put you first, offering the security and job stability that comes with working with a world-class dental service organization (DSO).Our best-in-cl...Show moreLast updated: 30+ days ago
    • Promoted
    Admission Coordinator

    Admission Coordinator

    Mount Holyoke CollegeSouth Hadley, MA, US
    Full-time
    This position on the Systems & Operations team is crucial for managing application processes and supporting our Territory Managers. The successful candidate will be highly organized, efficient, reli...Show moreLast updated: 13 days ago
    • Promoted
    Client Experience Coordinator

    Client Experience Coordinator

    VirtualVocationsHartford, Connecticut, United States
    Full-time
    A company is looking for a Client Experience Coordinator (Native-like English Speaker) for Evenings & Weekends.Key Responsibilities Resolve guest queries with speed, empathy, and professionalism ...Show moreLast updated: 30+ days ago
    • Promoted
    Referral Coordinator

    Referral Coordinator

    VirtualVocationsHartford, Connecticut, United States
    Full-time
    A company is looking for a Referral Coordinator responsible for managing patient referrals and insurance guidelines.Key Responsibilities Expedite administrative requirements and logistics for pat...Show moreLast updated: 30+ days ago
    • Promoted
    Scheduling Coordinator

    Scheduling Coordinator

    Associated Home CareWest Springfield, MA, US
    Full-time
    Fueled by a real understanding of today's challenges, Associated is committed to a fundamental re-imagining of what it means to age. With over 20 years of operating experience, we have built a repli...Show moreLast updated: 6 days ago
    • Promoted
    Speech Language Pathologist - Per Diem

    Speech Language Pathologist - Per Diem

    ECHNRockville, CT, United States
    Full-time
    Flat rate : $55-$60 per hour, depending on experience.Provides treatments to patients by evaluating the function and selecting and applying appropriate treatments to improve or restore function.Part...Show moreLast updated: 30+ days ago
    • Promoted
    Patient Access Coordinator

    Patient Access Coordinator

    VirtualVocationsHartford, Connecticut, United States
    Full-time
    A company is looking for a Patient Access Coordinator Full Time.Key Responsibilities : Answer a high volume of calls daily using a multi-line phone Schedule appointments for multiple clinical sit...Show moreLast updated: 30+ days ago