Administrative Assistant - NPRSA

Administrative Assistant

The City of Bothell is seeking a proactive and detail-oriented Administrative Assistant to support the Northshore Parks and Recreation Service Area (NPRSA), a special taxing district responsible for administering a levy that funds capital improvements and maintenance of parks facilities.

In this collaborative role, you will work closely with the NPRSA Program Manager to ensure smooth and efficient operation of the organization that focuses on supportive office management tasks. The administrative / financial operations encompass a variety of duties to support the organization which includes but not limited to, records management, assisting with accounts payables / receivables, data management, document drafting, and coordinating meetings, agendas, and reports for the board, member agencies, and the community.

Northshore Parks and Recreation Service Area (NPRSA) : The NPRSA is a special purpose district governed by elected officials from Bothell, Woodinville, Kenmore, King, and Snohomish Counties, owning senior center facilities. NPRSA requires professional and administrative services to implement a voter-approved levy, manage two facilities, oversee capital projects, repairs, renovations, and administer a cost-share program for member-owned facilities. Its responsibilities include levying and collecting taxes, proposing legislation to member agencies, approving budgets, adopting spending policies, holding meetings per the Open Public Meetings Act, executing contracts, adopting procurement policies consistent with the Administering Agency, retaining ownership of its properties, and overseeing services and legal obligations.

What will you do in this position?

• Administrative / Records Management : Organize and maintain comprehensive records to ensure accurate and accessible information.
• Financial Operation : Support account payables and receivables processes to ensure timely and accurate financial transactions.
• Data Management : Manage data systems to provide reliable information for decision-making and reporting.
• Document Drafting : Prepare and draft documents that support the day-to-day operations and strategic initiatives.
• Meeting Coordination : Arrange and coordinate meetings for the board, member agencies, and community stakeholders, ensuring effective communication and information sharing.
• Report Coordination : Assist in the preparation and distribution of reports to keep all parties informed of progress and developments.
• Other duties as assigned.

A successful candidate in this position will :

The City of Bothell is proud to be an Equal Opportunity Employer and is committed to providing equal opportunity for all employees and applicants. Our employees are people with different strengths, experiences, and backgrounds, who share a passion for improving people's lives. The City of Bothell recruits, hires, trains, promotes, compensates, and administers all personnel actions without regard to race, color, religion, sex, sex stereotyping, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), gender, gender identity, gender expression, national origin, age, mental or physical disability, ancestry, medical condition, marital status, military or veteran status, citizenship status, sexual orientation, genetic information, or any other status protected by applicable law.

Bothell offers a career-enriching opportunity to apply your skills and experience in a way that has a positive effect on the community. We encourage professional growth and for employees to "think outside the box". We value work-life balance and provide paid vacation and sick leave benefits. We offer ample time off including 11 paid holidays as well as 2 personal holidays. As an employee, you have access to a robust benefits package that includes medical, dental, and vision for you and your family. We also offer life and disability insurance, state pension and deferred compensation for retirement. Commute trip reduction, alternative work schedules, flexible work environment, and hybrid work options are available when appropriate. The City of Bothell creates an environment that supports wellness practices which enhance the quality of life for City employees, and encourage and incentivize participation in an employee wellness program. As a result, the City is a recipient of the Association of Washington Cities WellCity Award.