Appraiser II - Personal Property

COWLEY COUNTY JOB DESCRIPTION

DATE : 04 / 19 / 2022

JOB TITLE : APPRAISER II - PERSONAL PROPERTY

DEPARTMENT : COUNTY APPRAISER

REPORTS TO : Deputy Appraiser and / or County Appraiser

FLSA STATUS : Non-Exempt

PAY GRADE : E

Position Summary :

Under the direction of the Deputy Appraiser and / or County Appraiser, the Personal Property Appraiser II performs technical work within the personal property venue. This employee is required to gather data, classify, and value all types of personal property and / or assists all clerical personnel in meeting required deadlines. The employee in this position has supervisory responsibilities to include but are not limited to reviewing the performances of the clerical / personal property staff and to ensure that adequate quality controls are in place. This position coordinates all activities of the clerical / personal property staff to ensure that all functions of the department are accomplished in accordance with Property Valuation Division (PVD) guidelines and State Statutes.

Essential duties and responsibilities :

• Supervise and evaluate the work of subordinate personnel;
• Provide training, assignment of duties and monitoring accuracy;
• Conduct payment under protest, equalization and Board of Tax Appeal level hearings of personal property;
• Conduct audits of business, oil and gas leases and personal property within the County;
• Originate refunds on exempted tagged vehicles;
• Assist in filing exemption and grievance forms;
• Establish depreciation schedules for various types of property;
• Discover and list personal property;
• Annually prepare for and oversee the mailing of personal property rendition forms
• Annually prepare for and oversee the mailing of personal property final value notices;
• Annually prepare the personal property tax roll to be certified to the County Clerk;
• Review annual certification reports for errors and make corrections as needed :
• Manage year end personal property processes to include updating CIC in preparation for the new year;
• Quality control of imaged documents in GlobalSearch;
• Implement PVD changes as required;
• Maintain re-calculations, penalties in 16 / 20 m trucks reports;
• Operate as the key contact person with CIC;
• Assist the public with questions and concerns about the valuation process;
• Order supplies and commodities as necessary for departmental functions;
• Other related duties as deemed necessary or as required.

Marginal duties and responsibilities :

Position Requirements :

Experience :

Minimum three years' experience in ad valorem taxation of personal property, and two successful cycles of the annual valuation and certification of the personal property tax roll.

Education :

High school diploma or GED equivalent; two-year technical degree or equivalent education and experience in related field required. Successful completion of PVD sponsored classes : Personal Property Valuation and Assessment, Personal Property Motor Vehicle, and Introductory and Advanced Oil and Gas.

Skills :

Knowledge and understanding of the property assessment process and map interpretation; strong analytical, documentation, organizational and mathematical skills; ability to deal tactfully with others and to communicate effectively and clearly, both orally and in writing. Proficiency in using computer software applications includes word processing, spreadsheets and databases. Ability to efficiently operate adding machines, computers, photocopiers and related office machines.

Accountability :

This employee is responsible for the safe and efficient operation of departmental equipment. Employees may participate in the annual departmental budget process. Decision making exists in this position.

Supervision :

This position is responsible for the supervision of staff involved in the processing or valuation of personal property and clerical functions. Limited direct supervision provided relating to daily job functions and job-related decisions are reviewed by the department head as necessary.

Working Conditions :

The functions of this position are generally conducted in an office setting. On occasion, adverse weather conditions may be a factor if conducting inspections and / or audits in the field. Stressful conditions may occur when dealing with citizens. Work hours are generally from 8 : 00 am to 5 : 00 pm.

Physical Requirements :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is occasionally required to stand, walk, reach with hands and arms, required to sit and use hands to finger, handle or feel. Specific vision abilities required by this job include close vision, color vision, depth perception, and ability to adjust focus; Ability to lift up to twenty-five (25) pounds, bend, stoop, kneel, and climb stairs.