Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to join our team in St. Helena, California. This is a long-term contract position offering the opportunity to make a meaningful impact in an educational setting.

Responsibilities :

• Provide on-campus support to students by scheduling and conducting initial appointments and follow-ups to address academic concerns and disability-related needs.
• Coordinate and deliver approved academic accommodations, such as managing extended-time testing, arranging note-takers, and ensuring accessible materials in collaboration with the Disability Specialist.
• Refer students to appropriate internal and external resources, including tutoring services, counseling programs, or community organizations.
• Maintain accurate and confidential student records and documentation in compliance with FERPA regulations.
• Manage calendars, schedule appointments, and oversee logistics for accommodation services, including booking testing spaces and arranging interpreters.
• Prepare and organize departmental materials such as handouts, correspondence, and outreach presentations to support student and staff needs.
• Proven experience in administrative assistance or office support roles.
• Strong organizational skills with the ability to manage multiple tasks and deadlines efficiently.
• Excellent communication skills, both written and verbal, to interact effectively with students and staff.
• Familiarity with FERPA regulations and the handling of confidential information.
• Proficiency in data entry and working with office software tools.
• Ability to coordinate logistics and maintain detailed records accurately.
• Experience in receptionist duties, including answering inbound calls and providing information.