Administrative Assistant

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Mission : To enter into partnership with individuals and families, delivering excellent support services and building community by promoting dignity, respect, independence and diversity.

Core Values : Person-centered, Choice, Respect, Excellence, Advocacy, and Teamwork

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Position Summary : The Administrative Assistant provides comprehensive administrative, communication, and coordination support to the Executive Director and senior leadership, helping ensure efficient operations and positive stakeholder relationships.

Essential Functions and Tasks :

• Understand, practice, and promote the vision and core values of Mat-Su Services for Children & Adults.
• Maintain organized record-keeping and filing systems for the Executive Director.
• Prepare, edit, and distribute reports, correspondence, and other documents.
• Manage databases, including updates and creation of new systems.
• Assist with grant preparation, proofing, and submission.
• Record, transcribe, and distribute meeting minutes for management, committees, and other groups.
• Complete special projects such as fundraising campaigns and community events.
• Handle calls, emails, and correspondence on behalf of the Executive Director.
• Draft professional letters, memos, and reports.
• Maintain positive, professional interactions with staff, board members, community partners, and the public.
• Present information clearly to diverse audiences, including staff and stakeholders.
• Manage the Executive Director's calendar and schedule meetings.
• Prepare agendas and materials for Board of Directors, management, and committee meetings.
• Track RSVPs, confirm quorums, and coordinate meeting logistics.
• Arrange travel and conference registration for the Executive Director and management team.
• Plan and coordinate agency events such as staff gatherings and community presentations.
• Foster a cooperative, team-oriented work environment.
• Provide occasional coverage for other administrative roles, such as receptionist.
• Other duties as assigned.

Qualifications

Education

Experience

Knowledge, Skills and Abilities Required

Driving record to be assessed by HR.

Licensure, Certification, Registrations and pre-hire requirements : A current TB test, valid Alaska driver's license with two (2) years driving experience, and proof of automobile insurance must be submitted prior to employment. Successful candidates must pass federal, state and local background checks Candidate must also provide three (3) verifiable references.

Work Environment :

This job description is not an employment agreement between MSSCA and the employee; and is subject to change as the needs of the Agency and requirements of the job change.