Head Event Coordinator

Job Description

About the job

IGC Hospitality is a renowned hospitality group dedicated to delivering exceptional experiences for our guests. We specialize in hosting a variety of events, from corporate meetings to weddings and large-scale gatherings, all in the most dynamic and elegant venues.

As we continue to grow, we’re looking for a motivated and detail-oriented Event Coordinator to join our team in Queens.

Position Overview :

As Head Event Coordinator, you will play a key role in organizing, executing, and managing a variety of events within our venues. From initial client consultation to event execution, you’ll be the main point of contact for clients, vendors, and internal teams, ensuring seamless events that exceed expectations.

Key Responsibilities :

• Event Planning & Coordination : Plan and coordinate events from conception to completion, including corporate meetings, conferences, weddings, social gatherings, and more.
• Client Liaison : Work directly with clients to understand their needs and preferences, ensuring their vision is brought to life through detailed event planning.
• Vendor Management : Source and manage vendors, including catering, decorators, AV technicians, and entertainment, ensuring quality and timely service delivery.
• Event Logistics : Oversee all event logistics including venue setup, timeline management, staff coordination, and event flow to ensure everything runs smoothly.
• Budget Management : Assist clients in staying within their event budget, managing cost-effective solutions without compromising quality.
• On-site Supervision : Supervise the setup, breakdown, and overall execution of events, ensuring high standards of service and hospitality.
• Post-Event Follow-Up : Ensure client satisfaction and address any issues or feedback after the event. Provide reports and analysis of event success.
• Collaboration : Work closely with the marketing, sales, and operations teams to ensure brand consistency and successful event outcomes.
• Supervise and mentoring event team to ensure high service standards

Skills :