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Part time Payroll Management Assistant
Part time Payroll Management AssistantTempus • Stoughton, MA, United States
Part time Payroll Management Assistant

Part time Payroll Management Assistant

Tempus • Stoughton, MA, United States
1 day ago
Job type
  • Part-time
Job description

Tempus Unlimited, Inc. is a nonprofit organization that provides community-based services to empower children and adults with disabilities to live as independently as possible in the least restrictive environment. The agency, through its programs and services, encourages the inclusion of people with disabilities into the mainstream of society, including social, recreational, family and work activities.

The Payroll Assistant plays a key role in supporting accurate and timely payroll processing. This position is responsible for reviewing, entering, and updating timesheets and related documentation in accordance with Tempus quality standards and FI contract requirements. The role primarily focuses on data entry and resolving straightforward issues, while assisting with escalated matters as needed.

  • $18.50 an hour
  • Part time 28 hours a week
  • Sunday - Wednesday
  • In office 1 day a week
  • First week of training in Stoughton office every day from 8 : 30am - 4 : 30pm

Essential Functions

Entry and Processing

  • Enter and update new hire lists.
  • Review and process Paid Time-Off (PTO) timesheets and payout reports.
  • Review and process Consumer / Participant open suspensions.
  • Confirm or resolve Timesheet and Timesheet Line Item Errors

    • Issue Resolution and Communications

  • Review and respond to timesheet discrepancies or related inquiries in Communications
  • Collaborate with team members to clarify and resolve straightforward payroll-related matters.
  • Refer more complex or unusual issues for further research and resolution.
  • Review and process incoming emails and faxes related to payroll inquiries.

    • General Support

  • Ensure compliance with organizational policies and procedures related to payroll processing.
  • Maintain confidentiality of payroll information at all times.
  • Perform additional duties as assigned by the Payroll Management Supervisor.

    • Competencies

  • Professional, friendly & understanding personality
  • Ability to work efficiently as a team player as well as individually with minimal direction
  • Self-motivation
  • Ability to consistently maintain and build positive working relationships
  • Willingness to learn new information daily
  • Excellent organizational skills
  • Ability to multi-task and meet deadlines
  • Punctuality and dependability
  • Familiarity with office machines, equipment and software
  • Ability to respect and maintain confidentiality
  • Attention to accuracy and detail
  • Strong interpersonal and analytical skills
  • Experience with Excel and Spreadsheets

    • Preferred Experience

  • Proficiency in Microsoft Office software

    • Required Education

  • High School Diploma

    • Work Environment

  • This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

    • Physical Demands

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job :

    • While performing the duties of this job, the employee is regularly required to talk and / or hear. The employee is frequently required to sit; stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

    Travel

  • No travel is required for this position.

    • Other Duties

    Note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

    Work Authorization / Security Clearance

    All offers of employment made by Tempus Unlimited are contingent upon satisfactory background check results. Pre-employment background checks will be conducted on all candidates that are offered a position at the agency in compliance with program policy as well as state and federal regulations. From time to time, these checks may be conducted on current employees to ensure compliance with all state and federal regulations and contracts.

    EEO Statement

    Equal Employment Opportunity is a fundamental principle at Tempus Unlimited, Inc. where employment from recruiting through the end of employment is based upon professional capabilities and qualifications without discrimination because of race, color, religion, sex, age, sexual orientation, veteran status, national origin, disability or any other characteristic as established by law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

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    Payroll Assistant • Stoughton, MA, United States