Office Specialist

Office Specialist 2

This position is open for recruitment and fully funded following the 2025 Special Legislative Session.

The role :

Apply today to be an office specialist in Coos Bay! You will provide clerical and administrative support to the Coos and Bridge maintenance staff, prioritize work and prepare reports. Don't miss out on this opportunity to bring your multitasking and communication skills to ODOT!

We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions.

A day in the life :

• Manage and coordinate the flow of work in and out of the office and establish priorities
• Operate a computer system to transmit and receive messages, files and reports.
• Organize accounts payable, process invoices in the accounting system (TEAMS) and input data into the purchasing system (OregonBuys).
• Review employees' payroll entries for accuracy and update work schedules.
• Provide confidential support to maintenance managers and other staff.
• Make travel arrangements, schedule meetings and book conference rooms.
• Open, scan, read and distribute mail and maintain files.
• Greet the public, respond to and transfer phone calls and direct visitors to the correct person or department.
• Coordinate, prepare and process Adopt-A-Highway permits.
• Hybrid remote work options available with 2 days remote per week!
• Work is performed in a fast-paced office environment with frequent interruptions and changing priorities and may require occasional travel.

What's in it for you :

Minimum qualifications :

Special qualifications :

How to apply :

Need help?

Additional information :

ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO / AA / ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.