Jr. Executive Assistant

Jr. Executive Assistant

Illumination is seeking a tech-savvy, detail-oriented Junior Executive Assistant. In this role, you will use modern collaboration tools, data management systems, and cross-functional communication to streamline workflows and support the Executive both professionally and personally. Success in this position requires a proactive mindset, exceptional organizational skills, and the ability to anticipate and adapt in a dynamic environment. Potential travel for on-site executive support may be required.

Responsibilities

• Coordinate and optimize complex calendars using productivity platforms (e.g., Outlook, Teams, project management software).
• Manage shifting priorities by anticipating scheduling needs, communicating changes promptly, and ensuring on-time arrivals for all meetings.
• Compile, reconcile, and track expenses, collaborating with Finance to ensure accuracy and timely processing.
• Provide first-line technical support and escalate to IT when level 2 support is needed.
• Embrace tech solutions to make office operate efficiently; manage contacts, passwords, subscriptions etc.
• Work closely with various internal departments to gather, synthesize, and present information that informs Executive decision-making.
• Serve as a point of contact for cross-departmental projects, ensuring all stakeholders remain aligned on timelines and deliverables.
• Research and book domestic and international travel using online tools, coordinating with travel vendors and Operations as needed.
• Schedule transportation (car services, flights) and handle hotel or dining reservations, optimizing routes and agendas to ensure efficiency.
• Provide on-site support for the Executive during trips or events, troubleshooting issues in real time as necessary.
• Assist in daily tasks, from researching diverse topics to running errands, while maintaining strict confidentiality.
• Order and manage office and personal supplies, ensuring a seamless workflow in both professional and personal capacities.
• Support company initiatives that require analytical or technical input, such as data gathering or software implementation.
• Take on miscellaneous projects as directed, demonstrating flexibility and initiative to see tasks through to completion.

Qualifications

The base salary range for this role is $27-28 / hour. We rely on market indicators to determine compensation and an offer will consider various factors including experience, qualifications, skills, and training. Our comprehensive and competitive benefits package includes medical, dental and vision insurance for employees and their family, 401(k), paid time off, tuition reimbursement and a variety of other perks.