Project Coordinator 3

The primary responsibility of the Project Coordinator 3 position is to provide a high level of coordination support in a wide variety of areas, partnering with construction project management staff. This role will act as a support to the Project Manager and Assistant Project Manager to ensure accurate and efficient project documentation tracking. The Project Coordinator 3 role will also be responsible for maintaining and controlling the billing process and schedules per contract requirements.

Duties and Responsibilities include the following :

1. Assist with project start-ups and close-outs.

2. Provides front desk relief and / or additional administrative support to others to help meet business and staffing needs.

3. Prepares routine correspondence (letters, memos, meeting notes and proposals).

4. Help prepare reports, presentations, data, and contracts; process and distribute internally and externally.

5. Assist with bid forms, proposals, and vendor quotes.

6. Bid Tracking Log - Creating Bid Numbers and Maintaining.

7. Produce small bid / change order with Project Manager assistance.

8. Subcontract Checklist.

9. Certificate of Insurance Requirements, Bonds, Billing Requirements.

10. Contractual Requirements (Certified Payroll, OCIP / CCIP, Affidavits).

11. Assist team with requests for project documentation.

12. Assist project team in submittal process based on project needs. Including understanding specs, requesting products data sheets from vendors / subcontractors, maintaining submittal log.

13. Monthly Lump Sum billings and T & M billings for subcontracts valued $100k-$5M (Including Pay Apps, SOV, Lien Waivers, Certified Payroll).

14. Monthly billings for subcontracts valued greater than $5M (Including Pay Apps, SOV, Lien Waivers, Certified Payroll) GMP, Cost Plus

15. Logging / Tracking but not limited to, insurance, bonding, permits, submittals, RFI's, change orders correspondence, drawings.

16. Provide copies or scans of drawings.

17. Ensure drawings are current, review new documents for changes, ensure all sets are accounted for

18. Assist with RFI’s.

19. Assist with pre-construction planning.

20. Assist with creating tiered subcontracts, managing compliance, and assisting with change management.

21. Assist with material orders and / or tracking.

22. Process electrical permits and process plan reviews with supporting documentation.

23. Review specification or client documentation (hard / soft copies) for O&M, O&M warranty vendor requests, create O&M package from information provided by Project Manager or Assistant Project Manager, and coordinate record drawings to submit.

24. Leadership Skills - Leading meetings, trainings. (includes coordination of, creating agendas and content, scheduling, facilitating and presenting.) Demonstrated leadership skills (communication, delegation, coaching, teamwork, decision making, problem solving).

25. Ability to manage own and other’s schedules.

26. Ability to train and supervise staff (if applicable)

27. Conduct regular employee check in meetings (if applicable)

28. Performance Evaluations (Gathering feedback, write up and delivering) (if applicable)

29. Other duties as assigned.

Requirements

• Four or more years of lead administrative experience in electrical construction industry. Will consider candidates with additional years of related administrative  construction experience, in lieu of electrical construction experience.
• High level of customer service to internal and external customers
• A high degree of accuracy and attention to detail
• Experience with Viewpoint Construction Software preferred
• Must be able to work independently
• Excellent communications skills (written and verbal)
• Proficiency at the intermediate or higher level in MS Word and Excel
• Ability to prioritize and organize workload
• Handle multiple tasks to successful and on-time completion

Benefits

Salary range for this position is $65,000-$75,000 annually.

Opportunity for a discretionary year end bonus.

401k with a 40% employer match (up to federal limit.)

Please find more information on our compensation package here.

https : / / ecpowerslife.com / wp-content / uploads / 2023 / 09 / EC-Benefit-Summary-Applicants.pdf

In addition to significant career growth opportunities, full-time employees enjoy a competitive pay rate, paid holidays and PTO; Medical, Dental, Vision, Life Insurance, Disability Insurance, Flexible Spending Accounts, 401k plan and Employee Assistance Program.