Commercial Site Administrator

Job Description

ERSG is currently looking for a Commercial Site Administrator for a large offshore wind turbine manufacturer based out of Portsmouth, Virginia.

Position Overview :

The Commercial Site Administrator manages typical finance administrative tasks on a construction site and reports functionally to the Commercial Site Management and disciplinary to the Operations Manager in the back-office.

Supporting the Commercial Site Manager & Senior Admins to ensure financial and commercial processes on site are properly adhered to, the Commercial Site Administrator will be part of the site team to assist with the day-to-day finance topics including forecasting, quality assurance of costs on site, purchase ordering, processing, and checking invoices from suppliers and reporting of costs.

Responsibilities : Procurement :

• Support the Purchase Order (PO) process by raising PO requisitions, sending POs to suppliers, and ensuring adherence to all purchasing processes.
• Execute the Short Order process on-site, including raising, filing, and monitoring all short orders.
• Validate supplier invoicing and ensure correct posting against POs, acting as a contact person for suppliers regarding invoices and payments.

Cost Controlling :

Assist the Commercial Site Manager with input on site purchases to enhance cost controlling and forecast accuracy.

Asset Management :

Ensure site inventory is established and monitored, including setting up and maintaining an assets log and performing regular inventory checks.

Commercial Documentation :

Track, monitor, and log site inventories, purchases, assets, and equipment.

Provide support for ad hoc administrative tasks, including attending meetings and drafting minutes / notes as needed.

Event Documentation and Communication :

Maintain responsibility for documenting events and communicating these to the Commercial team, ensuring they are informed of any issues that impact the project financially.

Coordination with Construction Administrators :

Collaborate with Construction Administrators to ensure alignment with project operations and goals.

Competencies :

Business Administration and Finance – Purchase Ordering, Invoices, cost controlling and analysis.

Advanced communication skills in multicultural environments.

English language proficiency.

Advanced IT Skills - MS Outlook, Office 365 (Excel, Word, OneDrive).

Team player.

Self-motivated and trustworthy.

Quality & Focus Oriented

Experienced w / SAP

Knowledge and interest in industry - wind turbine industry, construction projects.

Safety awareness

Analysis / statistics

OSHA10 or Equivalent

Qualifications : Professional :

Proven experience as office / business administrator, assistant or relevant role. Qualifications in Finance and Business Administration studies will be an advantage.

Project / Process :

Familiarity with Siemens office management procedures and preferably within the Offshore Wind Industry.

Intercultural :

Living and working experience in an intercultural environment

Capabilities :

Team Skills

Ability to Learn

Communication Skills

Customer Focus

Ability to Analyze

Change Orientation

Contacts :

Internal - Finance and Commercial teams, Site Management and Site Team, Site Support, Departments and all other internal Interface to / from the site.

External - Customers, subcontractors, suppliers and all other external contacts to / from the site