Executive Assistant

Job Description

Job Description

Saronic Technologies is a leader in revolutionizing defense autonomy at sea, dedicated to developing state-of-the-art solutions that enhance maritime operations for the Department of Defense (DoD) through autonomous and intelligent platforms.

Job Overview

We are seeking a highly motivated and organized Executive Assistant to provide comprehensive administrative support to our founders. As an integral part of our team, you will play a critical role in ensuring the smooth and efficient operation of our startup, enabling our founders and executive team to focus on the strategic growth and development of our business. The successful candidate will have exceptional organizational, communication, and problem-solving skills and be comfortable working in a fast-paced environment.

Responsibilities

• Calendar Management : Coordinate and manage the founders' schedules, including scheduling meetings, appointments, and travel arrangements, ensuring optimal time management
• Communication : Serve as the primary point of contact between the founders and internal / external stakeholders, including investors, clients, and government representatives
• Documentation and Filing : Maintain and organize important documents, emails, and records, ensuring easy access and retrieval as needed
• Meeting Coordination : Prepare meeting agendas, take meeting minutes, and follow up on action items to facilitate effective communication and decision-making
• Travel Coordination : Handle all travel logistics, including booking flights, hotels, and transportation, and ensure that travel is well-planned and efficient
• Expense Management : Track and manage expenses, prepare expense reports, and ensure compliance with company policies and financial regulations
• Confidentiality : Maintain the highest level of confidentiality regarding sensitive information and business matters
• Ad Hoc Tasks : Assist with various ad hoc tasks and projects as requested by the founders to ensure the overall success of the company

Qualifications

Benefits :

Physical Demands

This role requires access to export-controlled information or items that require “U.S. Person” status. As defined by U.S. law, individuals who are any one of the following are considered to be a “U.S. Person” : (1) U.S. citizens, (2) legal permanent residents (a.k.a. green card holders), and (3) certain protected classes of asylees and refugees, as defined in 8 U.S.C. 1324b(a)(3).

Saronic does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.