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Executive Assistant | Hospitality Design Industry

Executive Assistant | Hospitality Design Industry

INTERIOR TALENTLas Vegas, NV, United States
10 days ago
Job type
  • Permanent
Job description

Job Description

Executive Assistant to Interior Design Vice Presidents

Luxury Hospitality Design Studio | Las Vegas, NV

We are hiring for a premier hospitality design studio based in Las Vegas, known for crafting timeless luxury experiences through sophisticated interiors. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Interior Design Vice Presidents. In this pivotal role, you will provide comprehensive administrative and operational support, ensuring the seamless execution of high-level projects and day-to-day department functions.

Join a team that values innovation, collaboration, and elegance in every detail.

Key Responsibilities

  • Manage complex calendars, schedule meetings, and coordinate national and international travel arrangements.
  • Oversee staffing calendars, prepare expense reports, and handle travel requests and timesheets for the design team.
  • Draft, edit, and finalize high-level correspondence, reports, and presentations with meticulous attention to detail.
  • Conduct research and compile key information to support interior design initiatives and strategic planning.
  • Liaise on behalf of the VPs with clients, vendors, and internal teams with professionalism and discretion.
  • Lead the onboarding experience for new hires and pre-screen recruitment candidates for the design team.
  • Assist in creating requests for proposals, change orders, and additional service requests.
  • Support planning and execution of department events and meetings.
  • Manage incoming communication and prioritize tasks to ensure efficiency and responsiveness.

Uphold confidentiality in handling sensitive business matters.

Qualifications

  • Bachelor’s degree in Business Administration, Communications, or related field preferred.
  • Prior experience as an Executive Assistant—ideally in interior design, architecture, or hospitality.
  • Executive-level polish and exceptional verbal and written communication skills.
  • Advanced organizational and multitasking abilities—you thrive in a fast-paced, detail-driven environment.
  • Expertise in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Proven discretion in managing sensitive information with trust and integrity.
  • A proactive mindset and team spirit—you're two steps ahead, every time.
  • Familiarity with the interior design industry language and workflows is highly preferred but not required.
  • Experience with project management tools and systems is highly preferred but not required.

    • A creative sensibility aligned with the luxury design industry is highly preferred but not required.

    For immediate review and consideration, contact :  Ashley Levin - Ashley@InteriorTalent.com

    For all active Interior Talent job listings, please visit  Jobs.InteriorTalent.com

    Why work with Interior Talent?

  • OUR CLIENTS hire us to FIND YOU
  • Exclusively focused on the Architecture and Design industries
  • We work with the DECISION MAKERS – Owners, Principals, Directors, and HR
  • CONFIDENTIALITY & PROFESSIONALISM : We assist with the entire process so that looking into a new opportunity is DISCRETE and CONFIDENTIAL – we highly value your current position and will never do anything that would bring your future into jeopardy
  • EXPERTISE : In the industry since 2003

    • We are your advocate and WE GET IT – we know making a career decision is difficult and we’re here for you throughout the whole process

    Job Requirements

    Executive Assistant, Assistant, Administrative Assistant, Executive Operations Assistant, Operations Assistant, Executive Assistant

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    Hospitality Assistant • Las Vegas, NV, United States