Administrative Assistant I

Salary : $28,000.00 - $32,000.00 Annually

Location : Cedar City, UT

Job Type : Full-time Staff

Job Number : 202400214

Division : Dixie L. Leavitt School of Business

Department : Military Science

Opening Date : 11 / 03 / 2025

Closing Date : Continuous

FLSA : Non-Exempt

Position Summary

Southern Utah University is a comprehensive, state-supported, regional graduate and undergraduate degree-granting institution located in Cedar City, Utah, with an enrollment of about 15,000 students. It is home to the Utah Shakespeare Festival and is surrounded by national parks, monuments, forests and wilderness areas that draw millions of visitors annually from around the world. The university is located about 2 hours from Las Vegas and 3 hours from Salt Lake City. SUU is an Equal Employment Opportunity employer and the School of Business is committed to the principles underlying this policy.

The Dixie L. Leavitt School of Business is seeking applicants for an Administrative Assistant for the Military Science Department. This is a 10-month position.

Responsible for any office needs such as, answering phones, greeting guests, emails, agendas, all finances, and all travel requests etc. Responsible for all DODMERBS / DODMETS for students that need physicals and Workmen's Comp forms and filing.

First consideration date : 11 / 18 / 2025

Essential Functions

• General office administrative tasks. Greeting visitors to the office, receiving and route phone calls, ordering and managing office supplies, processing emails, all travel requests, sort mail, etc.
• Responsible for all Banner, financial, and HR related tasks in the department.
• Taking minutes at meetings, making agendas for meetings as well as schedule and manage department events.
• Responsible for all DoDMERB / DoDMETS - puts students in for DoDMERBS so they can get their physicals that are required for contracting in ROTC. Responsible for any problems with DoDMERBS and checking to make sure they qualify and relay information to the Human Resources Administrator. Will need to acquire a Military Common Access Card (CAC) by passing a background check to access the DoDMERB system. Civilian hires can be sponsored by a military member to receive a CAC.
• Make copies for the HR administrator and other instructors in the program. Create files and filing forms for cadet files.
• Use the banner system to approve hourly employee timecards. Supervise hourly student employees.
• Responsible for any work orders and maintenance requests.
• Responsible for updating lists of students.
• Other duties as assigned by the administration.

Education & Experience

Minimum Qualifications

Preferred Qualifications

Supplemental Information

This is a 10 month position

Documents needed to apply :

Position is contingent on funding.

Due to recent changes in H1B visa fees, Southern Utah University is no longer able to sponsor international faculty and staff that require an H1B visa and are currently living outside of the United States.

Southern Utah University does not discriminate on the basis of race, religion, color, national origin, citizenship, sex (including sex discrimination and sexual harassment), sexual orientation, gender identity, age, ancestry, disability status, pregnancy, pregnancy-related conditions, genetic information, military status, veteran status, or other bases protected by applicable law in employment, treatment, admission, access to educational programs and activities, or other University benefits or services. For more information or contact information, please visit

In accordance with Utah State Code 53A-3-410, appointment to this position is contingent upon the successful passing of a background check.

General

01

Can you pass a background check?

02

Do you have experience managing calendars?

Required Question