Property Administrator

Summary :

Provide administrative and operational support to the assigned Property Manager(s) ensuring the highest level of quality, confidentiality, and professionalism.

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Key Responsibilities :

General Administrative Support

• Process invoices for portfolio properties on a regular and ongoing basis
• Receive, prioritize and distribute mail and telephone correspondence, may draft written responses when necessary.
• Create and maintain an accurate and efficient filing system for tenant files, lease files, lease termination, management agreements, vendor files, service agreements, vendor certificate of insurance, maintenance contracts, policies and procedures manuals, property / portfolio manuals, tenant manuals, and electronic files.
• Prepare business expense reports and ensure that all expenses are submitted for approval within one business day of receipt.
• Schedule and coordinate complex activities such as onsite & offsite meetings, conferences, monthly Property Management meetings, department activities, and annual Company retreat.
• Type and design general correspondence, memos, charts, tables, graphs, reports, presentations, etc.
• Create and maintain visual presentations, flyers, direct mailings, newsletters, and other marketing materials while adhering to the Company’s strict graphic standards on all documents and presentation materials.
• Schedule and coordinate complex travel arrangements including airfare, hotel accommodations, and ground transportation.
• Participate in Administrative Assistants’ shared duties (i.e. : receptionist area coverage, kitchen duties, etc.)
• Assist with special projects as needed.

Property Manager Support