Senior Program Management Associate

Senior Program Management Associate

Oversees the administration of one or more education programs focused on continuing medical education and related continuing education programs.

This position is eligible to work hybrid with on-site work in the Texas Medical Center and nearby area. The typical schedule is MondayFriday, 8 AM5 PM, with occasional Saturday meetings onsiteabout 6 to 7 times per year.

Job Duties

• Ensures programs align with and meet compliance and accreditation guidelines; may provide guidance and leadership in the accreditation process.
• Plans, implements, and oversees education programs and activities (e.g., conferences, webinars, internet enduring activities).
• Plans and executes all logistics for live or hybrid CME activities, including venue selection, room setup, audiovisual coordination, catering, signage, registration, and travel arrangements for faculty and speakers, and arrangements for recording and production of enduring materials.
• Organizes and oversees learner (e.g., practicing clinicians, allied health professionals, nurses, etc.) recruitment efforts.
• Creates brochures and marketing materials and attends outreach events.
• Provides content development support for programs and activities.
• Assists with strategic planning initiatives and process improvement efforts.
• Develops evaluation instruments, analyzes data, and creates reports on progress and outcomes.
• Drafts, reviews and updates operations policies and procedures; recommends improvements.
• Performs financial management activities, including financial analysis and forecasting, financial reporting, or grant submissions / post-award administration.
• Supports and liaises with education partners to submit and complete continuing education applications.
• Monitors activity budget expenses, including maintaining a tracking system for invoices, fees, and payments.
• Develops and reviews promotional materials.
• Creates and reports results of evaluations, pre- / post-tests, and polls.
• Reviews required documentation for completeness, formats, and payments, when due.
• Gathers and analyzes data including preparing reports using ACCME PARS, Excel, MS Word, and Baylor's CE database.
• Serves as documentation historian including filing and tracking documents, managing the shared drive, etc.
• Performs other job-related duties as assigned.

Minimum Qualifications

Preferred Qualifications