Administrative Assistant

Introduction

This vacancy supports the Livable City Initiative . The Livable City Initiative (LCI) is a neighborhood-focused agency with a mission to enhance the experience of the individuals who live and work in the City of New Haven. We achieve this mission and vision by encouraging the involvement of other city agencies, the public and enterprise. Through the cooperative efforts of the private sector, we will create a vibrant and exciting New Haven.

LCI seeks to accomplish this mission through :

• Enforcement of the city's housing code and public space requirements.
• Design and implementation of housing programs to support high quality, affordable, and energy efficient housing opportunities.
• Educating and increasing awareness on solutions for neighborhood concerns.
• Design and implementation of public improvements and programs to facilitate safer, healthier, and more attractive communities.

Housing Code Enforcement

The Housing Code is an Ordinance establishing minimum standards governing the condition and maintenance of dwellings; establishing minimum standard governing supplied utilities and facilities and other physical things and conditions essential to make dwellings safe, sanitary and fit for human habitation; establishing minimum standards governing the condition of dwellings offered for rent; fixing certain responsibilities and duties of owners and occupants of dwellings; authorizing the inspection of dwellings; and the condemnation of dwelling units for human habitation; and fixing penalties for violation.This also includes an emergency repair program, condemnation of unfit dwellings and an annual rooming house inspection program. The City's approach to Code Enforcement is to work with residents and property owners to quickly mediate problems, and when this is not possible, cases are then referred to Housing Court.

The Code Enforcement Division performs other activities, such as State Tax Abatement Inspections, Residential Rental Business License Program Inspections (RRBLP), and Rooming House / Hotel and Motel Inspections.

PRIMARY FUNCTIONS

This position is responsible for providing administrative support in the operation of an office or department. Through skilled clerical, secretarial, and administrative work, incumbent supports directors, managers and other department employees in a variety of administrative or program assignments.

Work typically includes reception; utilizing computers to : enter / maintain data, produce correspondence or other materials, and process electronic or paper forms / information; and record keeping. The variety of work may differ among departments where this position is utilized. Work performed requires a high degree of accuracy, the ability to meet time schedules and / or deadlines and, at times, the responsibility to maintain confidential / sensitive information.

Work is performed with a degree of independence according to general or specific instructions and at times may be self-initiated. Work is reviewed by conferences, reports and / or observation of results.

TYPICAL DUTIES AND RESPONSIBILITIES

EDUCATION, QUALIFICATIONS & EXPERIENCE

Graduation from a high school, which may be supplemented by college level courses relevant to the job duties performed by this position; and at least 2 years of experience with administrative work such as described in the duties of this position; or any equivalent combination of training and experience which provides the following knowledge, abilities and skills :

KNOWLEDGE, EXPERIENCE, SKILLS & ABILITIES

SALARY, BARGAINING UNIT & TERMS OF EMPLOYMENT

This is a Special Fund, "Non-Tested" position. Continued employment contingent upon future funding. Funding may be terminated at any time.

This position is included in a collective bargaining agreement with Local 884, American Federation of State, County and Municipal Employees .

Bargaining agreements available to review HERE.

Special Funded employees shall not be covered by the City pension but shall continue to be covered by Social Security.

The City of New Haven does not sponsor employment visas. All applicants must have current authorization to work in the U.S. without employer-sponsored visa support.

Employment is contingent upon the successful completion of : (1) a pre-employment background check, (2) a pre-employment physical examination, including pre-employment drug screening in accordance with the City's Drug Free Workplace Policy

Pursuant to the Federal Drug Free Workplace Act of 1988, The City of New Haven has a adopted a Drug Free Workplace Policy. The City of New Haven requires a pre-employment drug test, which includes screening for marijuana.

Selection Plan

Applications will be reviewed by the Department of Human Resources. Applicants must demonstrate that they meet the minimum requirements as listed within the job description; failure to do so may result in disqualification.

It is critical that you complete the application thoroughly, as the information you provide will be used to ascertain if you are eligible to move forward in the selection process. Your application and resume should indicate that you meet the minimum requirements as listed. This information may be used to determine the eligibility list. Submissions may be evaluated prior to a posted closing date, and a hiring decision may be made prior to the removal of the job posting.

Information regarding the employment and selection process can be found HERE.

Please note that the only method of communication with applicants for this position will be by email. You must provide a valid, working email address and you will need to monitor your email, including spam / junk folders, for correspondence from the New Haven Human Resources Department.

We reserve the right to extend an application deadline or close a job posting early to ensure we can attract and identify the best candidate(s) for a position.

Conclusion

To apply for this opportunity :

Please Note, your Profile is NOT an application for an open position. After you create your Applicant Profile, you must still click on a Job Title and complete the application as instructed for each position.