Summary
The A / P Accountant is responsible for managing and processing the organization's outgoing financial transactions. This role ensures that all invoices are accurately recorded, approved, and paid in a timely manner, while maintaining compliance with internal policies and external regulations. The A / P Accountant works closely with vendors, internal departments, and the finance team to resolve discrepancies, reconcile accounts, and support month-end closing activities. Strong attention to detail, organizational skills, and proficiency in accounting software are essential for success in this role.
Success Criteria & Measurement
- Performs all work in a timely manner as designated by the Assistant Controller and Senior Accountant
- Accurately completes projects, paperwork, and reports, submitting items as required and maintains project data in an organized manner
- Works with limited supervision
- Always maintains professional conduct, particularly when interacting with customers
Responsibilities
Ensure packing slips are attached to invoices before processing payment.Map invoices to project as required.Comparing purchase orders, prices, terms of payment and other charges ensuring they match invoices. Request for corrections when necessary.Process and review all vendor invoices for accuracy and prompt payment.Review the vendor's monthly statement and update our records on Infor ERP.Ensure all Purchase Orders and other daily transactions have the accurate GL code.Respond to vendor questions AP related issues.Respond to inquiries from the Buyer on outstanding Payments.Identify duplicate invoices and liaise with vendors for necessary corrections.Daily cleanup of the AP inbox by moving processed emails to their respective folders.Reconcile and ensure Linde's Invoices and Gas Spreadsheet are up to date.Ensure Equipment invoices are updated on the Spreadsheet.Maintaining relationships with new and existing vendorsReview of the Previous Month Open PO's for appropriate closingRespond to payment updates from vendors.Request W9's from vendorsReview and initiate payment for recurring chargesReview and Post HSA payments.Respond and provide tax-exempt to necessary vendorsReview and initiate payment for recurring chargesProcess journal entries as advised by the assistant controllerProvide Support to the team as necessaryQualifications
Bachelor's degree in accounting, finance, or related field preferred2+ years of relevant experience in A / PStrong knowledge of accounting principles and proceduresProficiency in Microsoft Office and accounting softwareExcellent communication and interpersonal skillsAbility to manage multiple tasks and deadlinesStrong attention to detail and organizational skills